How to schedule and run an initial call with clients

Using PowWowNow to setup a meeting

Setting up a meeting with PowWowNow is a breeze. If you’re wanting to hop on a conference call then head over to Register for free by entering your email. You’ll then receive a welcome email; with all the details you need to set up your account and make your first call. Copy your invitation details and send to whomever, that’s all there is to it!

If you’re looking to step your meeting up a notch by having a video call then go to Here you can sign up for a 14-day free trial. Similarly, you’ll receive an email with everything you need to know to get going and start making the most of HD video, screen share and lots of other fantastic features.

Calling clients in other countries using PowWowNow

If you’re a freelancer and you’ve got clients spread out across the globe, then no bother. PowWowNow has a pro international package which includes 43 international dial-in numbers.

All you need to do is make sure that you include the relevant dial-in number when sending out the invitation to your global clients. If that country’s dial-in number is included in your plan and you use the geographic number provided, then you and your clients will pay nothing for that call (sweet right). To find out more visit

Video call or audio call?

The burning question you’re all desperate for answers to, right? Well the answer depends on what you want to get out of the meeting.

A conference call is great for those speedy catchups as you don’t have to worry about being particularly presentable. No one can see that you’re still in your PJs and have yet to shower. You can hop on a call in a matter of seconds, making it a convenient tool when you need to say something that’s difficult to get across over email.

Video calls are perfect for when you want to showcase the work you’re producing for a client. Also, by adding video, you’re closer to simulating a real face-to-face interaction – something that’s key in developing meaningful client relationships. In contrast to conference calling, when the video comes on make sure that you’re presentable. This doesn’t particularly mean getting suited and booted, just make sure you demonstrate your professionalism.

Adding an online agenda

An unproductive meeting is just a whole load of time wasted. Both you and your clients time is valuable so make sure you’re having productive meetings. A great feature included with PowWowNow video calls is online agenda. This means you can outline exactly what you hope to achieve in the meeting, keeping it focussed and on-track.

The feature is super easy to use and when presented will appear in the centre of the screen. You can add a title and list the topics you want to discuss. Once you’re happy that topic has been sufficiently discussed you can tick it off (handy aye). Online agendas are also available after the meeting, allowing you to easily review past client meetings.

Screen share and document annotation

Ever had it where you and a client have been going back and forth on email with the abyss of miscommunication only expanding? PowWowNow’s video call product has features that tackle this problem head on and actively encourage effective collaboration.

If you’re raring to show off a piece of work and talk it through with your clients, then you can share your screen. Anyone else in the meeting will see your screen, so keep it SFW (that’s Safe For Work for all those wondering). This helps you bypass any drawn-out interactions and get instant feedback, gifting you with more time to focus on delivering exactly what your clients want.

A similar feature that doesn’t require you to share your whole screen but only a specific document is document annotations. You can present the desired document and your clients are able to add digital annotations. Another efficient way to get constructive feedback on your projects and keep you moving onwards and upwards!

Recording and post meeting summaries

We’re all aware of situations where meeting notes have gone missing or topics of previous meetings are forgotten. PowWowNow’s video call product makes this a problem of the past with a one-click recording feature and detailed post meeting summaries.

Once you’ve pressed record and the meeting has concluded you can head over to your meeting hub where you’ll find all your past meetings. Here you’ll find summaries which includes agenda, interactions, audio recording, sentiments, guest list and bookmarks. These summaries can also be downloaded and shared with clients. An easy record keeping tool to review your progress and ensure you continue to produce quality work.

If you’re intrigued and want to learn more about how PowWowNow can help make your life easier as a freelancer, visit:



Meetings, your way. Video Calls, Screen Share and Conference Calls, our way – super simple.