Optimist Inc. : Experiential Producer - Freelance

Production Coordinator is needed in Los Angeles, United States.

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Client: Optimist Inc.

Location: Los Angeles, CA

Contract: Contractor

EXPERIENTIAL PRODUCER - FREELANCE at Optimist, Inc / Los Angeles

Optimist is a creative experience agency that bridges the gap between brand culture and human emotion. In a world that’s ever changing, we find innovative ways to move people through unexpected and unforgettable moments. From concept to execution, we blend creative, strategy, design, digital, content, innovation and production to make big ideas a reality all over the world.

Summary

As Experiential Producer - Freelance, you will be responsible for supporting event production and client management in partnership with the production and account teams. You’re a problem solver that knows every detail of any given project and serves as the ‘go-to’ for both clients and the internal teams. You know what to expect, what to do next, and where you need to be at all times.

Hourly range: $40-$75/hour, depending on level of experience and scale of the project. Weekly rates or set project rates may be applicable depending on scope of work.

Role Priorities

• Production & Management: Manage all logistics needs in a fast-paced event production environment, including live event management and show execution. Communicate with account teams to understand client needs and wishes. Manage vendor relationships, including venue, AV, printers, caterers, designers, etc. Mentor, guide, and develop junior team members in refining professional skills.
• Project Execution: Work cross functionally with account, fabrication, creative, and others teams to drive activation plans for the execution of brand campaigns and large scale events. Manage and build relationships with key partners and vendors. Manage event production staff; delegate responsibilities to junior members of the team in clear and concise terms, including associate producers, production coordinators, production assistants and brand ambassadors.

Additional Responsibilities

• Track and manage budgets, labor, and contract negotiation
• Conduct site visits and onsite meetings with vendors, serve as main point of contact
• Assist in risk management, including security planning and crowd management
• Create and manage work back schedules and production schedules
• Close out projects as required with account teams
• Communicate status of all projects to senior staff on an ongoing basis
• Develop relationships with clients to further support the team on projects and solve unforeseen production challenges

Qualifications

• 1-10 years of experience in event production: sports, fashion, tours, or live broadcast
• Strong communication skills, both verbal and written
• Possess a high level of professionalism and sense of urgency
• Display organizational, proactive problem solving, and attention to detail skills
• Extensive knowledge of local area vendors
• Continually learn about cutting edge idea, products, and styles
• Ability to drive and manage multiple projects independently and with little supervision
• Proficient in Keynote and Microsoft Office
• Knowledge of SketchUp, Photoshop, and InDesign is a plus
• Familiarity in cutting edge technology and innovations, as well as all aspects of live events including permitting, construction management, logistics, audio, video, lighting, fire and safety
• Willing to travel and act on behalf of the agency