Looks like you have JavaScript disabled. For the full Twine experience, you will need to re-enable it.

I'm Judith Freita Ramos Bilbao, a project coordination and executive/operations support professional with 15+ years of experience in international, detail-heavy environments. I specialize in coordinating multi-stakeholder administrative workflows, managing schedules and documentation, and keeping deliverables on track in bilingual English/Spanish settings. Known for discretion, clear communication, and reliable follow-through, I have delivered complex launches and cross-functional coordination across Europe, the US, and Asia, in roles such as product management, project coordination, and grants administration. I'm currently seeking remote-first, part-time opportunities (about 10 hours/week) with flexibility to travel to Bilbao.…I'm Judith Freita Ramos Bilbao, a project coordination and executive/operations support professional with 15+ years of experience in international, detail-heavy environments. I specialize in coordinating multi-stakeholder administrative workflows, managing schedules and documentation, and keeping deliverables on track in bilingual English/Spanish settings. Known for discretion, clear communication, and reliable follow-through, I have delivered complex launches and cross-functional coordination across Europe, the US, and Asia, in roles such as product management, project coordination, and grants administration. I'm currently seeking remote-first, part-time opportunities (about 10 hours/week) with flexibility to travel to Bilbao.

Judith Freita Ramos Bilbao

Project Manager, Executive Producer, Content Producer, +2





I'm Judith Freita Ramos Bilbao, a project coordination and executive/operations support professional with 15+ years of experience in international, detail-heavy environments. I specialize in coordinating multi-stakeholder administrative workflows, managing schedules and documentation, and keeping deliverables on track in bilingual English/Spanish settings. Known for discretion, clear communication, and reliable follow-through, I have delivered complex launches and cross-functional coordination across Europe, the US, and Asia, in roles such as product management, project coordination, and grants administration. I'm currently seeking remote-first, part-time opportunities (about 10 hours/week) with flexibility to travel to Bilbao.…I'm Judith Freita Ramos Bilbao, a project coordination and executive/operations support professional with 15+ years of experience in international, detail-heavy environments. I specialize in coordinating multi-stakeholder administrative workflows, managing schedules and documentation, and keeping deliverables on track in bilingual English/Spanish settings. Known for discretion, clear communication, and reliable follow-through, I have delivered complex launches and cross-functional coordination across Europe, the US, and Asia, in roles such as product management, project coordination, and grants administration. I'm currently seeking remote-first, part-time opportunities (about 10 hours/week) with flexibility to travel to Bilbao.

Available to hire

I’m Judith Freita Ramos Bilbao, a project coordination and executive/operations support professional with 15+ years of experience in international, detail-heavy environments. I specialize in coordinating multi-stakeholder administrative workflows, managing schedules and documentation, and keeping deliverables on track in bilingual English/Spanish settings.

Known for discretion, clear communication, and reliable follow-through, I have delivered complex launches and cross-functional coordination across Europe, the US, and Asia, in roles such as product management, project coordination, and grants administration. I’m currently seeking remote-first, part-time opportunities (about 10 hours/week) with flexibility to travel to Bilbao.

Skills

Experience Level

Expert

Expert

Expert

Intermediate

Intermediate

Language

Spanish; Castilian

Fluent

Galician

Fluent

English

Fluent

Portuguese

Intermediate

French

Beginner

Work Experience

Section Leader (Services) & Project/Review Coordinator at European Spallation Source ERIC

October 1, 2014 - September 30, 2019

Coordinated complex calendars for multi-partner work across teams and time zones; prepared agendas and meeting packs; captured minutes, decisions and action logs; maintained documentation hygiene in shared repositories. Supported recruitment/onboarding logistics: interview panels, candidate scheduling, evaluation coordination and follow-ups. Coordinated multidisciplinary services team (engineering/technical/admin): prioritisation, check-ins and follow-ups.

Product Manager & Project Coordinator at Baxter International Inc. (Sweden)

September 1, 2019 - December 31, 2021

Managed a multi-continental team delivering a complex medical-device launch, coordinating remote contributors and vendors. Created templates and documentation routines to align stakeholders and keep delivery on track. Worked with cross-functional teams under regulatory requirements (EMA/FDA) with high attention to detail and documentation quality.

Research Project Manager at University of Vigo – Biomedical Research Centre, Immunology Group (Spain)

February 1, 2011 - October 31, 2014

Managed calendars and logistics for a high-mobility research group: multi-project scheduling across people, events, visits and deadlines. Coordinated documentation and reporting for EU/national/regional projects; consolidated inputs and tracked deadlines and deliverables; maintained reporting and financial documentation for compliance. Supported funding growth and dissemination (materials/website); assisted technology-transfer and day-to-day project operations.

Project Coordinator / Grants Administrator at LSE Enterprise & London School of Economics (United Kingdom)

November 1, 2007 - February 28, 2011

Coordinated executive education and policy-dialogue projects with international clients (e.g., European Commission, OECD, UNEP, World Bank, UN). Managed multi-stakeholder logistics, schedules, and reporting; produced clear communications and documentation for diverse audiences. Coordinated client programmes end-to-end: scope, scheduling, sessions and deliverable quality control with LSE academics. Administration and reporting for 80+ funded projects: documentation, evidence collection, budget tracking and reconciliations.

Departmental Manager at Institute of Neurology, University College London (United Kingdom)

July 1, 2006 - November 30, 2007

Managed daily operations for a research unit, including HR coordination, procurement, travel, compliance activities and internal communication. Supervised administrative staff and supported researchers with planning, reporting and event coordination.

Product Manager & Project Coordinator at Baxter International Inc.

September 1, 2019 - December 31, 2021

Managed a multi-continental team delivering a complex medical-device launch; created templates and documentation routines to align stakeholders and keep delivery on track; worked with cross-functional teams under regulatory requirements (EMA/FDA) with high attention to detail and documentation quality.

Research Project Manager at University of Vigo – Biomedical Research Centre, Immunology Group

February 1, 2011 - October 31, 2014

Managed calendars and logistics for a high-mobility research group; coordinated EU/national/regional project documentation; consolidated inputs and tracked deadlines; maintained reporting and financial documentation for compliance; supported funding growth and dissemination (materials/website); assisted technology-transfer and day-to-day project operations.

Project Coordinator / Grants Administrator at LSE Enterprise & London School of Economics

November 1, 2007 - February 1, 2011

Coordinated executive education and policy-dialogue projects with international clients; managed multi-stakeholder logistics, schedules, and reporting; produced clear communications and documentation for diverse audiences; managed end-to-end client programmes; administration and reporting for 80+ funded projects: documentation, evidence collection, budget tracking and reconciliations.

Departmental Manager at Institute of Neurology, University College London

July 1, 2006 - November 30, 2007

Managed daily operations for a research unit, including HR coordination, procurement, travel, compliance activities and internal communication; supervised administrative staff and supported researchers with planning, reporting and event coordination.