Available to hire
Hi, I’m Grace Suttorp, a results-driven professional with extensive experience coordinating projects, providing executive support, and managing operations across corporate, property, and government sectors. I excel at aligning cross-functional teams, advancing process improvements, and delivering projects on time and within scope.
I bring strong organizational, communication, and stakeholder-management skills, with a proven track record in RFP/RFI/RFQ support, vendor coordination, and governance-oriented document management. I’m passionate about turning complex workflows into streamlined, auditable processes that drive strategic value for the organizations I support.
Skills
Experience Level
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Language
English
Fluent
Work Experience
Project Coordinator at ARxIUM
March 1, 2025 - November 1, 2025Coordinate cross-department projects, track timelines, scope, deliverables, and action items; support RFP/RFI documentation, vendor coordination, ECOs, and proposal preparation; streamline reporting workflows and enhance interdepartmental collaboration.
Executive & Marketing Assistant to the CEO and COO at EDISON PROPERTIES
January 1, 2025 - January 1, 2025Managed executive calendars, meetings, agendas, and board meeting minutes; tracked follow-ups; organized corporate events and vendor relations; improved meeting efficiency and engagement; strengthened document governance.
Legal Assistant to General Counsel and Senior Vice President at REIMER WORLD CORP., CANADA
January 1, 2024 - January 1, 2024Coordinated legal and property projects, lease administration, renewals, and litigation tracking; prepared corporate filings and invoices; supported renewals, compliance documentation, and executive correspondence; created centralized tracking for leases and deadlines.
Project Administrator (Term Position) at LOWE MECHANICAL, CANADA
January 1, 2021 - January 1, 2021Supported project managers with scheduling, quotes, work orders, and site coordination; managed project documentation and safety compliance; tracked milestones, budgets, and resource allocation.
Executive Assistant to Vice-President, Canada Operations at ADESA AUCTION, CANADA
January 1, 2020 - January 1, 2020Coordinated corporate events, auctions, sponsorships, and sports outings; managed marketing campaigns and travel; reduced event planning costs through vendor negotiations; enhanced brand engagement.
Operations Associate at Canada Life, Canada
January 1, 2019 - January 1, 2019Managed HR onboarding/offboarding, office operations, invoicing, and training schedules; supported financial advisors with Concur training, client documentation, and reporting; strengthened internal communications.
Property Administrator at Artis REIT
January 1, 2017 - January 1, 2017Provided administrative and project support to property management and project teams; assisted with variance reports, rent rolls, TI, and leasing reporting; coordinated vendor communications and project timelines.
Assistant to Financial Advisor at SunLife Financial, Canada
January 1, 2014 - January 1, 2014Supported financial campaigns, scheduling, client documentation; assisted with client meetings and marketing initiatives; delivered strong client service.
University Instructor (Part-Time) at Holy Angel University, Philippines
January 1, 2012 - January 1, 2012Delivered lessons, coordinated academic projects, developed lesson plans; facilitated assessments; enhanced student engagement.
Research Analyst at ISENTIA, Singapore
January 1, 2012 - January 1, 2012Managed social media research projects, data analysis, and reporting; collaborated with business development teams to derive actionable insights.
Office Manager and Executive Assistant to the CEO at JIMEI Travel & Entertainment MGMT. GROUP CO. LTD. (Fontana Leisure Parks), Philippines
January 1, 2011 - January 1, 2011Oversaw operations, purchasing, financial tracking, and administrative workflows; supported project planning, vendor negotiations, and contract management; managed executive schedules and board materials.
Administrative Assistant VI, Treasury Office at Provincial Government of Pampanga, Philippines
January 1, 2008 - January 1, 2008Maintained financial records, processed disbursements, prepared cheques; supported budgeting, reporting, reconciliation, and audits; coordinated inspections for regulatory compliance.
Volunteer - Chair, Social Committee at The Winnipeg Philharmonic Choir
January 1, 2024 - January 1, 2024Led social initiatives and events to foster member engagement.
Events Coordinator at Manitoba Children's Museum
January 1, 2016 - January 1, 2016Coordinated events and programming to support museum initiatives.
Goodwill Ambassador at Assiniboine Park Conservancy
January 1, 2014 - January 1, 2014Ambassador role supporting community outreach and programs.
Volunteer Staff – Office of Hon. Flor Marcelino, MLA for Logan at Government of Manitoba
January 1, 2014 - January 1, 2014Volunteer support in district office operations and correspondence.
LEGAL ASSISTANT TO GENERAL COUNSEL AND SENIOR VICE PRESIDENT at REIMER WORLD CORP., CANADA
December 31, 2024 - December 31, 2024Coordinated legal and property projects, including lease administration, renewals, and litigation tracking. Prepared and reviewed corporate filings, invoices, requisitions, and business renewals. Supported property tax renewals, compliance documentation, and executive correspondence. Key accomplishments: developed centralized tracking systems for leases and litigation deadlines, reducing missed renewals; improved efficiency of invoice processing through digital workflows; assisted in executing corporate initiatives.
PROJECT ADMINISTRATOR (TERM POSITION) at Lowe Mechanical, CANADA
December 31, 2021 - December 31, 2021Supported Project Managers with scheduling, quotes, work orders, and site coordination. Managed project documentation and ensured compliance with safety protocols. Tracked project milestones, budgets, and resource allocation. Key accomplishments: streamlined project scheduling; reduced delays; maintained safety protocols for project teams.
EXECUTIVE ASSISTANT TO VICE-PRESIDENT, CANADA OPERATIONS at ADESA AUCTION, CANADA
December 31, 2020 - December 31, 2020Coordinated corporate events, auctions, sponsorships, and sports outings. Managed marketing campaigns, social media presence, and promotional materials. Supported travel arrangements, expense reporting, and event logistics. Key accomplishments: reduced event planning costs by 15% through vendor negotiations; increased brand engagement via social media optimization.
OPERATIONS ASSOCIATE at CANADA LIFE, CANADA
December 31, 2019 - December 31, 2019Managed HR onboarding and off-boarding, office operations, invoicing, and training schedules. Supported financial advisors with Concur training, client documentation, and reporting. Assisted in office coordination and internal communications. Key accomplishments: streamlined onboarding processes; improved reporting for financial advisors; enhanced internal communications and office operations efficiency.
PROPERTY ADMINISTRATOR at ARTIS REIT – Winnipeg, MB
December 31, 2017 - December 31, 2017Provided administrative and project support to Property Management and Project teams. Assisted in variance reports, rent roll computation, TI, and leasing reports. Coordinated vendor communications, site access, and project timelines. Key accomplishments: implemented structured reporting templates; improved data accuracy and collaboration.
ASSISTANT TO FINANCIAL ADVISOR at SUNLIFE FINANCIAL, CANADA
December 31, 2014 - December 31, 2014Assisted with financial planning campaigns, scheduling, and client documentation. Managed client meeting schedules and administrative tasks. Supported marketing initiatives to expand client base. Key accomplishments: delivered outstanding client service; supported marketing campaigns; improved scheduling efficiency.
UNIVERSITY INSTRUCTOR (PART-TIME) at HOLY ANGEL UNIVERSITY, PHILIPPINES
December 31, 2012 - December 31, 2012Delivered lessons and coordinated academic projects. Developed lesson plans and course materials. Facilitated student assessments and evaluations. Key accomplishments: developed interdisciplinary projects; improved academic coordination and project-based learning outcomes.
RESEARCH ANALYST at ISENTIA, SINGAPORE
December 31, 2012 - December 31, 2012Managed social media research projects, data analysis, and reporting. Coordinated with business development teams for insights application. Prepared comprehensive research reports and presentations. Key accomplishments: produced actionable insights; delivered research on time; improved project workflow and reporting efficiency.
OFFICE MANAGER AND EXECUTIVE ASSISTANT TO THE CEO at JIMEI TRAVEL & ENTERTAINMENT MGMT. GROUP CO. LTD. (Fontana Leisure Parks) – Philippines
December 31, 2011 - December 31, 2011Oversaw operations, purchasing, financial tracking, and administrative workflows. Supported project planning, vendor negotiations, and contract management. Managed executive schedules, Board materials, and meeting agendas. Key accomplishments: introduced process improvements; strengthened stakeholder communication; improved operational efficiency.
ADMINISTRATIVE ASSISTANT VI, TREASURY OFFICE at PROVINCIAL GOVERNMENT OF PAMPANGA, PHILIPPINES
December 31, 2008 - December 31, 2008Maintained accurate financial records, processed disbursements, and prepared cheques for provincial institutions. Assisted with budgeting, financial reporting, reconciliation, and treasury audits. Coordinated inspections and site visits to ensure regulatory compliance. Key accomplishments: streamlined treasury workflows; ensured timely disbursement of funds; improved reporting accuracy.
Property Administrator at Artis REIT, Winnipeg, MB
January 1, 2017 - January 1, 2017Provided administrative and project support to Property Management and Project teams; assisted with variance reports, rent roll computation, TI, and leasing reports; coordinated vendor communications and project timelines; implemented structured reporting templates to improve data accuracy.
Assistant to Financial Advisor at Sun Life Financial, Canada
January 1, 2014 - January 1, 2014Managed financial planning campaigns, scheduling, and client documentation; supported marketing initiatives to expand client base; delivered strong client service and helped improve scheduling efficiency.
Project Administrator at Lowe Mechanical
January 1, 2021 - January 1, 2021Support Project Managers with scheduling, quotes, work orders, and site coordination. Manage project documentation and ensure safety protocol compliance. Track milestones, budgets, and resource allocation.
Executive Assistant to Vice-President, Canada Operations at ADESA Auction
January 1, 2020 - January 1, 2020Coordinate corporate events, auctions, sponsorships, and sports outings. Manage marketing campaigns, social media presence, and promotional materials. Support travel arrangements, expense reporting, and event logistics.
Canada Operations Associate at Canada Life
January 1, 2019 - January 1, 2019Manage HR onboarding and off-boarding, office operations, invoicing, and training schedules. Support financial advisors with Concur training, client documentation, and reporting. Aid in office coordination and internal communications.
Assistant to Financial Advisor at SunLife Financial
January 1, 2014 - January 1, 2014Assist with financial planning campaigns, scheduling, and client documentation. Manage client meeting schedules and administrative tasks; support marketing initiatives to expand the client base.
University Instructor (Part-Time) at Holy Angel University
January 1, 2012 - January 1, 2012Deliver lessons and coordinate academic projects; develop lesson plans and course materials; facilitate student assessments and evaluations.
Office Manager and Executive Assistant to the CEO at Jimei Travel & Entertainment MGMT. Group Co. Ltd. (Fontana Leisure Parks)
January 1, 2011 - January 1, 2011Oversee operations, purchasing, financial tracking, and administrative workflows. Support project planning, vendor negotiations, and contract management; manage executive schedules and Board materials.
Education
Master of Management (Business Management) at University of the Philippines
January 11, 2030 - November 1, 2025Bachelor of Arts (Economics) at University of the Philippines
January 11, 2030 - November 1, 2025Diploma, Master of Management (Business Management) at University of the Philippines
January 11, 2030 - November 1, 2025Diploma, Bachelor of Arts (Economics) at University of the Philippines
January 11, 2030 - November 1, 2025Master of Management (Business Management) - Diploma at University of the Philippines
January 11, 2030 - November 1, 2025Bachelor of Arts (Economics) - Diploma at University of the Philippines
January 11, 2030 - November 1, 2025Master of Management (Business Management) at University of the Philippines
January 11, 2030 - November 1, 2025Bachelor of Arts (Economics) at University of the Philippines
January 11, 2030 - November 1, 2025Qualifications
Industry Experience
Government, Real Estate & Construction, Financial Services, Education, Professional Services, Media & Entertainment, Healthcare
Skills
Experience Level
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
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