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I'm a highly organized Personal/Virtual Assistant with international experience supporting senior managers and operations teams. I excel at calendar management, travel coordination, inbox and call handling, and end-to-end administrative support. Based in Barcelona, I thrive in fast-paced environments and enjoy turning chaos into organized, efficient workflows. I collaborate with leaders across cross-functional teams, manage documentation and purchasing processes, coordinate international trips, and ensure deadlines are met with proactive follow-ups. I value clear communication, proactive problem-solving, and a client-focused approach.…I'm a highly organized Personal/Virtual Assistant with international experience supporting senior managers and operations teams. I excel at calendar management, travel coordination, inbox and call handling, and end-to-end administrative support. Based in Barcelona, I thrive in fast-paced environments and enjoy turning chaos into organized, efficient workflows. I collaborate with leaders across cross-functional teams, manage documentation and purchasing processes, coordinate international trips, and ensure deadlines are met with proactive follow-ups. I value clear communication, proactive problem-solving, and a client-focused approach.

Akvile Kondarevaite

Extra, Assistant Producer, Production Coordinator, +3

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I'm a highly organized Personal/Virtual Assistant with international experience supporting senior managers and operations teams. I excel at calendar management, travel coordination, inbox and call handling, and end-to-end administrative support. Based in Barcelona, I thrive in fast-paced environments and enjoy turning chaos into organized, efficient workflows. I collaborate with leaders across cross-functional teams, manage documentation and purchasing processes, coordinate international trips, and ensure deadlines are met with proactive follow-ups. I value clear communication, proactive problem-solving, and a client-focused approach.…I'm a highly organized Personal/Virtual Assistant with international experience supporting senior managers and operations teams. I excel at calendar management, travel coordination, inbox and call handling, and end-to-end administrative support. Based in Barcelona, I thrive in fast-paced environments and enjoy turning chaos into organized, efficient workflows. I collaborate with leaders across cross-functional teams, manage documentation and purchasing processes, coordinate international trips, and ensure deadlines are met with proactive follow-ups. I value clear communication, proactive problem-solving, and a client-focused approach.

Available to hire

I’m a highly organized Personal/Virtual Assistant with international experience supporting senior managers and operations teams. I excel at calendar management, travel coordination, inbox and call handling, and end-to-end administrative support.

Based in Barcelona, I thrive in fast-paced environments and enjoy turning chaos into organized, efficient workflows. I collaborate with leaders across cross-functional teams, manage documentation and purchasing processes, coordinate international trips, and ensure deadlines are met with proactive follow-ups. I value clear communication, proactive problem-solving, and a client-focused approach.

Skills

Experience Level

Expert

Expert

Intermediate

Intermediate

Intermediate

Language

Lithuanian

Fluent

English

Fluent

Russian

Advanced

Greek, Modern

Advanced

Spanish; Castilian

Intermediate

Work Experience

Operations & Office Administrator | Executive Support at F.G.S. Services LTD

September 1, 2022 - June 1, 2025

Managed the manager’s calendar, scheduling meetings, calls and business travel. Booked flights, accommodation and transportation for international trips. Ensured deadlines were met by tracking tasks, reminders and follow-ups. Coordinated daily priorities to ensure smooth operations and time efficiency. Prepared and organized documentation, contracts, invoices and internal records. Supported purchasing processes and handled supplier communication. Acted as first point of contact, handling redirected calls, emails, and messages on behalf of the manager.

Customer Service & Tourism Officer at Orthodoxou Travel

September 1, 2021 - August 1, 2022

Managed bookings, reservations, and travel arrangements for international clients. Communicated with hotels, partners, and customers to resolve issues efficiently. Maintained accurate records and ensured smooth daily operations. Handled schedule changes, cancellations, and urgent requests.

Market Development & Sales Support at Lowcost Ltd

August 1, 2020 - December 1, 2020

Supported management with CRM updates, client follow-ups, and reporting. Assisted with outbound communication and database management. Maintained organized records and supported operational workflows.