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Administrative professional with 8+ years of experience in administrative support, parts administration, inventory monitoring, documentation, order processing, and customer/supplier coordination. Experienced in ERP systems and Microsoft Excel for order and inventory management, reporting, and accurate data processing. Skilled in email/phone follow-ups for pending and backordered parts, maintaining detailed records (part numbers, quantities, ETDs, delivery status), coordinating with parts, purchasing, and warehouse teams, and monitoring critical long-outstanding orders to ensure timely availability. Also experienced in HR administrative tasks, data entry, filing, and digital content/SEO support using Canva and cloud storage tools.…Administrative professional with 8+ years of experience in administrative support, parts administration, inventory monitoring, documentation, order processing, and customer/supplier coordination. Experienced in ERP systems and Microsoft Excel for order and inventory management, reporting, and accurate data processing. Skilled in email/phone follow-ups for pending and backordered parts, maintaining detailed records (part numbers, quantities, ETDs, delivery status), coordinating with parts, purchasing, and warehouse teams, and monitoring critical long-outstanding orders to ensure timely availability. Also experienced in HR administrative tasks, data entry, filing, and digital content/SEO support using Canva and cloud storage tools.

Charmilyn Isler Pineda

Data Analyst, Project Manager, SEO Expert, +1

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Administrative professional with 8+ years of experience in administrative support, parts administration, inventory monitoring, documentation, order processing, and customer/supplier coordination. Experienced in ERP systems and Microsoft Excel for order and inventory management, reporting, and accurate data processing. Skilled in email/phone follow-ups for pending and backordered parts, maintaining detailed records (part numbers, quantities, ETDs, delivery status), coordinating with parts, purchasing, and warehouse teams, and monitoring critical long-outstanding orders to ensure timely availability. Also experienced in HR administrative tasks, data entry, filing, and digital content/SEO support using Canva and cloud storage tools.…Administrative professional with 8+ years of experience in administrative support, parts administration, inventory monitoring, documentation, order processing, and customer/supplier coordination. Experienced in ERP systems and Microsoft Excel for order and inventory management, reporting, and accurate data processing. Skilled in email/phone follow-ups for pending and backordered parts, maintaining detailed records (part numbers, quantities, ETDs, delivery status), coordinating with parts, purchasing, and warehouse teams, and monitoring critical long-outstanding orders to ensure timely availability. Also experienced in HR administrative tasks, data entry, filing, and digital content/SEO support using Canva and cloud storage tools.

Available to hire

Administrative professional with 8+ years of experience in administrative support, parts administration, inventory monitoring, documentation, order processing, and customer/supplier coordination. Experienced in ERP systems and Microsoft Excel for order and inventory management, reporting, and accurate data processing.

Skilled in email/phone follow-ups for pending and backordered parts, maintaining detailed records (part numbers, quantities, ETDs, delivery status), coordinating with parts, purchasing, and warehouse teams, and monitoring critical long-outstanding orders to ensure timely availability. Also experienced in HR administrative tasks, data entry, filing, and digital content/SEO support using Canva and cloud storage tools.

Skills

Experience Level

Expert

Expert

Expert

Expert

Intermediate

Language

English

Intermediate

Work Experience

Parts Administration / Parts Analyst

July 2, 2024 - Present

Manage daily parts administration activities using company ERP systems. Process and monitor parts orders, backorders, allocations, ETDs, and delivery status. Follow up on pending/backordered items via email and phone with suppliers and internal departments, coordinating estimated delivery dates and availability. Maintain accurate records of part numbers, quantities, order details, supplier information, and delivery updates. Prepare and maintain monitoring reports using Microsoft Excel and ERP systems. Coordinate with Parts, Purchasing, Warehouse, and suppliers to resolve order and delivery concerns. Monitor critical and long-outstanding orders and conduct regular follow-ups to ensure timely parts availability. Oversee receiving operations, monitor incoming products and deliveries, manage receiving documentation, and ensure proper product placement. Maintain accurate inventory records, reconcile stock movements, and monitor stock movement to support proper handling and storage. Maintain

Virtual Assistant / Administrative Assistant (Part-time)

May 1, 2024 - Present

Provide virtual assistance including administrative support, scheduling, online research, file/document management, and data organization. Upload and publish SEO-optimized content, images, and graphics using Canva and online platforms. Create and edit visual graphics in Canva based on brand guidelines and content requirements, optimize image filenames/titles/descriptions and alt text for SEO, and ensure proper formatting and organization before publishing. Assist with basic SEO content optimization including keywords, headings, and metadata, and perform quality checks for accuracy and consistency prior to publishing. Organize digital assets in Google Drive and related cloud storage platforms.

HR Administrative Assistant / Customer Service Support at PNU Specialties / Operate (as written: “P U REGOLD PRICE CLUB”)

June 1, 2018 - December 2, 2021

Maintain and update employee records and HR databases. Assist with recruitment support, employee information management, and personnel documentation. Prepare employee records for performance reviews and disciplinary actions. Support receiving and documentation tasks and assist with voice/document processing and filing. Coordinate internally to resolve documentation/data discrepancies and perform general data entry and administrative support tasks.

Supervisor (Robins Supermarket) at Robins Supermarket

July 1, 2017 - May 1, 2018

Supervised daily store operations and coordinated staff workflows. Monitored inventory and assisted with stock management. Prepared operational reports and maintained documentation for store activities.