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I am Kim Kuiken, a dedicated Virtual Executive Assistant with experience across healthcare, education, and professional services. I thrive in fast-paced environments, bringing a calm, proactive approach, strong organizational skills, and a genuine commitment to supporting executives and teams. My strengths include creating SOPs, streamlining workflows, strengthening internal and external relationships, and a commitment to continuous learning and growth. I enjoy taking on new challenges and delivering reliable, thorough support that helps leadership focus on strategic priorities.…I am Kim Kuiken, a dedicated Virtual Executive Assistant with experience across healthcare, education, and professional services. I thrive in fast-paced environments, bringing a calm, proactive approach, strong organizational skills, and a genuine commitment to supporting executives and teams. My strengths include creating SOPs, streamlining workflows, strengthening internal and external relationships, and a commitment to continuous learning and growth. I enjoy taking on new challenges and delivering reliable, thorough support that helps leadership focus on strategic priorities.

Kim Kuiken

Content Producer, Assistant Producer, Production Manager, +2

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I am Kim Kuiken, a dedicated Virtual Executive Assistant with experience across healthcare, education, and professional services. I thrive in fast-paced environments, bringing a calm, proactive approach, strong organizational skills, and a genuine commitment to supporting executives and teams. My strengths include creating SOPs, streamlining workflows, strengthening internal and external relationships, and a commitment to continuous learning and growth. I enjoy taking on new challenges and delivering reliable, thorough support that helps leadership focus on strategic priorities.…I am Kim Kuiken, a dedicated Virtual Executive Assistant with experience across healthcare, education, and professional services. I thrive in fast-paced environments, bringing a calm, proactive approach, strong organizational skills, and a genuine commitment to supporting executives and teams. My strengths include creating SOPs, streamlining workflows, strengthening internal and external relationships, and a commitment to continuous learning and growth. I enjoy taking on new challenges and delivering reliable, thorough support that helps leadership focus on strategic priorities.

Available to hire

I am Kim Kuiken, a dedicated Virtual Executive Assistant with experience across healthcare, education, and professional services. I thrive in fast-paced environments, bringing a calm, proactive approach, strong organizational skills, and a genuine commitment to supporting executives and teams.
My strengths include creating SOPs, streamlining workflows, strengthening internal and external relationships, and a commitment to continuous learning and growth. I enjoy taking on new challenges and delivering reliable, thorough support that helps leadership focus on strategic priorities.

Language

English

Fluent

Work Experience

Senior Executive Assistant to CEO at Mercy University Hospital

February 1, 2025 - September 8, 2025

Managed calendars, coordinated meetings, and served as the first point of contact for internal and external stakeholders. Handled confidential correspondence and service delivery support, while maintaining filing systems, SharePoint, and executive databases. Compiled reports, prepared meeting materials, and contributed to process improvements by developing SOPs and training successors and personal assistants.

Department Manager at UCC – Dept of Medicine (Hays Agency)

December 1, 2023 - September 8, 2025

Led data & records management for assessments, improved accuracy and efficiency with new SOPs and shared mailboxes, and introduced workflows. Organized written and clinical exams, hybrid departmental meetings, and Friday evening lectures. Managed financial remuneration for consultants totaling €283K (2022–2023) and provided academic support through liaison with education leads and module coordinators.

Executive Assistant at UCC – School of Medicine (Hays Agency)

September 1, 2022 - September 8, 2025

Managed calendars and meetings for the Dean, coordinated departmental events including ceremonies and conferences, and maintained records. Processed applications from 150+ junior doctors and drafted correspondence to support projects and stakeholder communications.

Executive Assistant at Ervia (Hays Agency)

December 1, 2021 - September 8, 2025

Provided board and meeting support, prepared documentation, managed online presentations, and supported smooth delivery of monthly Board Meetings. Processed supplier invoices and approved financial transactions, liaising with department heads to ensure effective cross-functional communication.

Administrator at Tusla – National Adoption Service

August 1, 2021 - September 8, 2025

Managed 100+ adoption applications, processed Garda vetting, and maintained documentation for committees and the Adoption Authority. Organized information sessions, training courses, and multi-day preparation workshops for prospective adoptive parents. Designed a tracking tool in Excel and implemented a secure shared drive to improve efficiency and compliance.

Medical Administrator at St Patrick’s MHS (Hays Agency)

February 1, 2018 - September 8, 2025

Scheduled appointments, coordinated recurring departmental meetings, and provided minute-taking and documentation. Logged and followed up on patient complaints and incidents, designed a Risk & Security reporting template, transitioned records from paper to electronic systems, and supported finances and front desk operations.

Receptionist/Secretary at UVic - Island Medical Program

August 1, 2009 - September 8, 2025

acted as the first point of contact for students, physicians, instructors, and visitors; coordinated security access and space inventory; provided meeting and videoconferencing support; assisted staff with special projects and orientation for new staff and faculty.