Natasia Vaz

Supported branch leadership with calendar management, meeting coordination, and documentation preparation (agendas, minutes, contracts, correspondence). Processed and tracked invoices, expense claims, and procurement requests; ensured policy and contract compliance; maintained confidential records and version-controlled project files; coordinated approval packs, RFIs, and action items to support contract workflows. Drafted and proofread reports and communications; liaised with internal and external stakeholders to track deliverables and deadlines in line with OPS standards and AODA accessibility requirements.

Managed calendar for branch leadership, coordinated meetings, and prepared documents including agendas, minutes, contracts, and correspondence. Processed and tracked invoices, expense claims, and procurement requests ensuring policy compliance. Maintained confidential project files and contract documentation with version control and audit readiness. Coordinated contract approval packages, RFI follow-ups, and project action items to support contract workflows. Drafted and proofread reports and communications in line with OPS standards and AODA requirements. Liaised with internal and external stakeholders to track deliverables and deadlines for seamless project coordination.

Coordinated project approvals, tracked deliverables, and supported workflows between branch, ADM, and senior stakeholders. Oversaw contract documentation and information flow across multiple levels of government for timely decision-making. Provided administrative and operational guidance on financial tracking, HR, and contract management processes. Supported the Director's office with scheduling, correspondence, and confidential records in high-pressure environments.