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I am a proactive and solutions-oriented Executive Virtual Assistant with a strong background in administrative support, operational efficiency, and AI-driven automation. I excel at streamlining complex workflows, managing executive priorities, and implementing robust systems to boost productivity. I anticipate needs, handle sensitive information with discretion, and leverage advanced technologies to provide strategic support to busy executives and founders. I am seeking to apply my project management, automation, and executive administration expertise to drive success in a challenging virtual assistant role.…I am a proactive and solutions-oriented Executive Virtual Assistant with a strong background in administrative support, operational efficiency, and AI-driven automation. I excel at streamlining complex workflows, managing executive priorities, and implementing robust systems to boost productivity. I anticipate needs, handle sensitive information with discretion, and leverage advanced technologies to provide strategic support to busy executives and founders. I am seeking to apply my project management, automation, and executive administration expertise to drive success in a challenging virtual assistant role.

Violet Ogola

Content Producer, Social Media Manager, Project Manager, +2

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I am a proactive and solutions-oriented Executive Virtual Assistant with a strong background in administrative support, operational efficiency, and AI-driven automation. I excel at streamlining complex workflows, managing executive priorities, and implementing robust systems to boost productivity. I anticipate needs, handle sensitive information with discretion, and leverage advanced technologies to provide strategic support to busy executives and founders. I am seeking to apply my project management, automation, and executive administration expertise to drive success in a challenging virtual assistant role.…I am a proactive and solutions-oriented Executive Virtual Assistant with a strong background in administrative support, operational efficiency, and AI-driven automation. I excel at streamlining complex workflows, managing executive priorities, and implementing robust systems to boost productivity. I anticipate needs, handle sensitive information with discretion, and leverage advanced technologies to provide strategic support to busy executives and founders. I am seeking to apply my project management, automation, and executive administration expertise to drive success in a challenging virtual assistant role.

Available to hire

I am a proactive and solutions-oriented Executive Virtual Assistant with a strong background in administrative support, operational efficiency, and AI-driven automation. I excel at streamlining complex workflows, managing executive priorities, and implementing robust systems to boost productivity.

I anticipate needs, handle sensitive information with discretion, and leverage advanced technologies to provide strategic support to busy executives and founders. I am seeking to apply my project management, automation, and executive administration expertise to drive success in a challenging virtual assistant role.

Skills

Experience Level

Expert

Expert

Intermediate

Intermediate

Intermediate

Intermediate

Language

English

Fluent

Work Experience

Executive Assistant (Remote)

February 1, 2025 - October 1, 2025

Designed and implemented automated workflows using Zapier, reducing manual data entry by 80% and improving lead response times. Managed high-volume executive inboxes (5,800+ emails) with systematic filtering, labeling, and prioritization to ensure no critical messages were missed. Structured project workflows using Trello (To Do, In Progress, Review, Done); conducted in-depth research and organized findings into professionally structured Google Sheets with data visualizations. Established and maintained organized Google Drive file systems with logical folder hierarchies and naming conventions. Managed end-to-end international travel, creating detailed itineraries including flight and accommodation bookings, daily schedules, ground transportation, and comprehensive cost breakdowns.

AI Data Trainer / Language Annotator at Freelance (Remote)

August 1, 2024 - January 31, 2025

Contributed to AI training projects across industries with high-quality annotations and data labeling. Annotated and validated text, audio, and visual datasets for machine learning model development. Supported NLP and chatbot projects through response ranking, scoring, and editing. Identified grammar, coherence, and intent errors in conversational AI outputs. Conducted quality assurance checks to ensure accuracy and logical consistency in AI datasets. Adapted quickly to varied client guidelines and project requirements.

Transcriber at Med Cyber

May 1, 2024 - July 31, 2024

Transcribed academic, medical, legal, and business content accurately. Proofread and edited transcripts to maintain consistency in grammar and punctuation. Researched technical terms to ensure accuracy and clarity. Collaborated with clients to meet formatting preferences and tight deadlines.

Front Desk Agent at La Maison Hotel, Nairobi

January 1, 2024 - April 30, 2024

Welcomed guests, managed check-ins and check-outs, and ensured a smooth and professional customer experience. Managed phone lines, emails, and guest inquiries with speed, clarity, and outstanding service. Coordinated bookings, handled scheduling changes, and resolved guest concerns promptly. Maintained accurate records, billing information, and reservation data. Collaborated with housekeeping, kitchen, and management teams to ensure efficient operations. Strengthened communication, multitasking, and problem-solving.

Transcriptionist at Verbit (Remote)

November 1, 2022 - October 31, 2023

Produced high-quality transcripts for diverse audio and video content. Followed client-specific transcription styles (verbatim, clean read, intelligent transcription). Applied speaker identification and timestamps consistently. Maintained transcription quality standards above 98%. Collaborated with quality assurance teams to improve transcript clarity.