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Hi, I’m Luíza, a highly organized and proactive administrative professional with 3+ years of experience supporting teams and managers in international, remote-friendly environments. I have a strong background in B2B admin support, research, documentation, and internal communication. I excel at managing structured records, tracking activities, and supporting outreach and digital tools with a high level of accuracy, autonomy, and professionalism. I have built a solid foundation in customer-facing and administrative roles, coordinating schedules, records, and daily operations, and I pride myself on delivering friendly, clear information to clients, colleagues, and managers.…Hi, I’m Luíza, a highly organized and proactive administrative professional with 3+ years of experience supporting teams and managers in international, remote-friendly environments. I have a strong background in B2B admin support, research, documentation, and internal communication. I excel at managing structured records, tracking activities, and supporting outreach and digital tools with a high level of accuracy, autonomy, and professionalism. I have built a solid foundation in customer-facing and administrative roles, coordinating schedules, records, and daily operations, and I pride myself on delivering friendly, clear information to clients, colleagues, and managers.

Luíza Lima

Executive Producer, Production Manager, Production Coordinator, +6

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Hi, I’m Luíza, a highly organized and proactive administrative professional with 3+ years of experience supporting teams and managers in international, remote-friendly environments. I have a strong background in B2B admin support, research, documentation, and internal communication. I excel at managing structured records, tracking activities, and supporting outreach and digital tools with a high level of accuracy, autonomy, and professionalism. I have built a solid foundation in customer-facing and administrative roles, coordinating schedules, records, and daily operations, and I pride myself on delivering friendly, clear information to clients, colleagues, and managers.…Hi, I’m Luíza, a highly organized and proactive administrative professional with 3+ years of experience supporting teams and managers in international, remote-friendly environments. I have a strong background in B2B admin support, research, documentation, and internal communication. I excel at managing structured records, tracking activities, and supporting outreach and digital tools with a high level of accuracy, autonomy, and professionalism. I have built a solid foundation in customer-facing and administrative roles, coordinating schedules, records, and daily operations, and I pride myself on delivering friendly, clear information to clients, colleagues, and managers.

Available to hire

Hi, I’m Luíza, a highly organized and proactive administrative professional with 3+ years of experience supporting teams and managers in international, remote-friendly environments. I have a strong background in B2B admin support, research, documentation, and internal communication.

I excel at managing structured records, tracking activities, and supporting outreach and digital tools with a high level of accuracy, autonomy, and professionalism. I have built a solid foundation in customer-facing and administrative roles, coordinating schedules, records, and daily operations, and I pride myself on delivering friendly, clear information to clients, colleagues, and managers.

Skills

Experience Level

Expert

Expert

Expert

Expert

Expert

Intermediate

Language

Portuguese

Fluent

English

Advanced

Spanish; Castilian

Advanced

Work Experience

Office Manager at New Work SE

March 1, 2023 - November 1, 2024

Managed office operations across Porto offices, coordinating internal and external communications, HR information (leaves, vacations, allowances), office processes, travel requests, IT/help desk guidance, and cross-office resources. Led weekly All Hands meetings (~100 employees), prepared agendas, consolidated updates, and documented key takeaways. Coordinated internal and external events, aligned with stakeholders, and defined timelines and logistics. Implemented process and documentation improvements to increase efficiency and reduce repetitive inquiries.

Junior Office Manager at New Work SE

April 1, 2022 - February 1, 2023

Supported day-to-day office management, maintained accurate records and documentation using Confluence, Jira, and MS 365; ensured consistency and easy access. Organized and hosted weekly All Hands meetings, prepared agendas, and tracked action items.

Intern Office Assistant at New Work SE

December 1, 2021 - March 1, 2022

Performed desk research and information structuring; documented processes and internal communications. Assisted with HR and admin tasks, travel requests, expense reporting, and general office coordination.

Receptionist & Sales Consultant at Easy Fit Fitness, Brazil

January 1, 2014 - January 1, 2017

Provided friendly front-desk support, managed daily operations, and contributed to sales through client inquiries and onboarding; supported administrative tasks and scheduling.

Secretary at Prosense Fisioterapia Neurológica, Brazil

January 1, 2018 - September 1, 2018

Administrative support in a clinical setting, including scheduling, records management, and patient liaison.

Dental Assistant at Premier Dental Center, Portugal

October 1, 2019 - August 1, 2020

Assisted dental team with patient care, charting, and clinic coordination.

Office Manager at New York SE

March 1, 2023 - November 30, 2024

Led office operations for an international team, handling invoicing, expense reporting, budgeting, purchase coordination, HR operations, IT support, internal communications, and documentation. Coordinated weekly All Hands meetings and internal/external events for ~100 employees. Maintained structured workflows using Excel, Outlook, Word, PowerPoint, and Microsoft 365; collaborated with multiple teams and external vendors to ensure smooth daily operations.

Junior Office Manager at New York SE

April 1, 2022 - February 28, 2023

Supported daily office operations, scheduling, vendor coordination, and internal communications. Assisted with outreach, documentation, IT support details, and HR-related tasks; contributed to event planning and cross-team collaboration.

Intern Office Assistant at New York SE

December 1, 2021 - March 31, 2022

Provided administrative support, file management, data entry, and archiving. Assisted HR and IT teams with travel requests, expense tracking, and daily operational tasks.