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I'm Kimberlie Moore, an executive assistant and operations partner with 20+ years of experience supporting CEOs, founders, scientists, portfolio managers, and senior leaders. I anticipate needs, create order out of complexity, and keep executives focused on what matters most. I excel at calendar management, travel coordination, leadership scheduling, and optimizing workflows, and I bring a calm, proactive approach to fast-moving environments. I’ve supported leaders across venture, real estate, architecture, and marketing, delivering scalable processes like centralized command centers and vendor-tracking systems that boost visibility and reduce prep time. I value discretion and emotional intelligence, always aiming to stabilize operations while driving efficiency and collaboration across cross-functional teams.…I'm Kimberlie Moore, an executive assistant and operations partner with 20+ years of experience supporting CEOs, founders, scientists, portfolio managers, and senior leaders. I anticipate needs, create order out of complexity, and keep executives focused on what matters most. I excel at calendar management, travel coordination, leadership scheduling, and optimizing workflows, and I bring a calm, proactive approach to fast-moving environments. I’ve supported leaders across venture, real estate, architecture, and marketing, delivering scalable processes like centralized command centers and vendor-tracking systems that boost visibility and reduce prep time. I value discretion and emotional intelligence, always aiming to stabilize operations while driving efficiency and collaboration across cross-functional teams.

Kimberlie Moore

Studio Manager, Project Manager, Content Producer, +5

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I'm Kimberlie Moore, an executive assistant and operations partner with 20+ years of experience supporting CEOs, founders, scientists, portfolio managers, and senior leaders. I anticipate needs, create order out of complexity, and keep executives focused on what matters most. I excel at calendar management, travel coordination, leadership scheduling, and optimizing workflows, and I bring a calm, proactive approach to fast-moving environments. I’ve supported leaders across venture, real estate, architecture, and marketing, delivering scalable processes like centralized command centers and vendor-tracking systems that boost visibility and reduce prep time. I value discretion and emotional intelligence, always aiming to stabilize operations while driving efficiency and collaboration across cross-functional teams.…I'm Kimberlie Moore, an executive assistant and operations partner with 20+ years of experience supporting CEOs, founders, scientists, portfolio managers, and senior leaders. I anticipate needs, create order out of complexity, and keep executives focused on what matters most. I excel at calendar management, travel coordination, leadership scheduling, and optimizing workflows, and I bring a calm, proactive approach to fast-moving environments. I’ve supported leaders across venture, real estate, architecture, and marketing, delivering scalable processes like centralized command centers and vendor-tracking systems that boost visibility and reduce prep time. I value discretion and emotional intelligence, always aiming to stabilize operations while driving efficiency and collaboration across cross-functional teams.

Available to hire

I’m Kimberlie Moore, an executive assistant and operations partner with 20+ years of experience supporting CEOs, founders, scientists, portfolio managers, and senior leaders. I anticipate needs, create order out of complexity, and keep executives focused on what matters most. I excel at calendar management, travel coordination, leadership scheduling, and optimizing workflows, and I bring a calm, proactive approach to fast-moving environments.

I’ve supported leaders across venture, real estate, architecture, and marketing, delivering scalable processes like centralized command centers and vendor-tracking systems that boost visibility and reduce prep time. I value discretion and emotional intelligence, always aiming to stabilize operations while driving efficiency and collaboration across cross-functional teams.

Skills

Copywriting

Salesforce

Experience Level

Copywriting

Expert

Salesforce

Expert

Language

English

Fluent

Work Experience

Lead Executive Administrator at Ivy Digital Ventures

December 1, 2024 - Present

Managed all administrative, operational, and organizational functions for a self-run trading and digital ventures business; developed structured workflows, documentation systems, and decision-making processes to support daily operations; conducted market research and analysis to guide strategic planning and business direction; maintained financial records, digital files, and operational tools to ensure accuracy and continuity.

Executive / Personal Assistant & Office/Property Manager at Business Administration Support Services

March 1, 2019 - October 1, 2024

Provided high-level support to the Vice President, managing complex calendars, confidential communications, and shifting priorities; supported 30+ staff across three departments; coordinated monthly team functions and three large annual events; managed six residential and commercial properties, overseeing tenant relations, contractors, and maintenance; directed eight contractors through office upgrades and remodels, improving functionality, security, and property value; implemented a digital lease-management system, increasing accuracy and streamlining documentation.

Portfolio Administrator / Executive Assistant at KCM Investments

January 1, 2015 - February 1, 2018

Supported the CEO and four Portfolio Managers with scheduling, client communications, and confidential documentation; contributed to a 20% increase in client acquisition through targeted marketing and investor outreach; managed 6,500+ accounts across multiple platforms; performed control checks to ensure reporting accuracy; collaborated with trading and portfolio teams to identify and resolve account discrepancies; processed transactions, executed allocations, and maintained compliance records under NASD standards.

Executive Assistant to CEO & CFO at Mogo Marketing & Media

September 1, 2013 - December 1, 2014

Managed executive calendars, billing, and cross-departmental action items; coordinated onboarding and CRM-based lead generation; supported marketing material development and client outreach campaigns; partnered with IT teams during system rollouts to improve workflow and client tracking.

Executive Administrator to CEO at Steinberg Architects

July 1, 2012 - August 1, 2013

Provided executive support across personal, financial, and operational initiatives; created marketing materials and presentation decks for senior architects; coordinated travel, scheduling, and internal communications across the firm.

Executive Assistant at Lawrence Berkeley National Laboratory

May 1, 2011 - May 1, 2012

Supported the Director of the Earth Sciences Division, managing confidential communications and complex scheduling; coordinated logistics for six annual scientific conferences, 12 grant submissions, and four interdepartmental collaborations; maintained financial records and procurement workflows in alignment with DOE and UC Berkeley standards; booked domestic and international travel for 200 scientists and research staff.

Executive & Marketing Assistant / Office Manager at Westtrust Ventures

August 1, 2010 - May 1, 2011

Provided high-level administrative and operational support to the CEO across multiple business ventures; coordinated investor meetings, vendor relations, and internal operations; maintained financial records, processed invoices, and tracked project timelines.

Executive Assistant / Office Manager at Delano Retail Partners

September 1, 1995 - July 1, 2010

Delivered executive support to the CEO and six department directors across commercial real estate initiatives; managed travel, scheduling, and confidential communications; coordinated vendor meetings, property visits, and planning sessions; maintained financial records and tracked construction and leasing milestones.

Executive / Personal Assistant & Office / Property Manager at Business Administrative Support Services

March 1, 2019 - October 1, 2024

Provided high-level support to the Vice President, managing complex calendars, confidential communications, and shifting priorities across multiple business areas. Managed six residential and commercial properties, overseeing tenant relations, contractor scheduling, and maintenance to ensure smooth daily operations. Built an ongoing contact and donation tracking system for events, reducing research and prep time by several hours per initiative and improving continuity year-over-year. Developed a budget and vendor comparison tracker for a major office and security build-out, enabling informed decisions and bringing the project in 20–25% under time and cost expectations.

Portfolio Administrator/Executive Assistant at KCM Investments

January 1, 2015 - February 1, 2019

Supported the CEO and four Portfolio Managers with complex scheduling, client communications, and confidential documentation. Collaborated with trading and portfolio teams to identify and resolve account discrepancies. Built a continuously updating spreadsheet tracking client portfolios, account changes, and active trades, enabling 50% faster review of 400+ accounts for internal reporting and client updates. Created comprehensive RFP packages from scratch that supported annual new-client growth of 10–15%, including securing UC Davis and other institutional prospects.

Executive & Marketing Assistant / Office Ops Manager at Westrust Ventures

August 1, 2009 - May 1, 2011

Provided high-level administrative and operational support to the CEO across multiple business ventures, ensuring smooth coordination of priorities and communications. Coordinated investor meetings, vendor relations, and internal operations to support ongoing business development. Secured grants and in-kind donations for large-scale events at the Nut Tree event center, reducing company event costs by at least 60% through strategic outreach and partnership cultivation.

Executive Assistant / Office Manager at Delano Retail Partners

October 1, 2003 - July 1, 2009

Delivered executive support to the CEO and six department directors across commercial real estate initiatives, managing travel, scheduling, and confidential communications. Handled weekly advertised mailer production internally, reducing dependence on outside vendors and greatly lowering ongoing marketing expenses. Created a cost-tracking spreadsheet comparing expected vs. actual alcohol charges, identifying discrepancies and recovering approximately 25% in monthly overcharges for the company.