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Experienced administrative professional with over 15 years of expertise in operational coordination, office management, executive support, and process management across Europe (UK, Italy, Belgium, Ireland, Germany). Recognised for organisational skills, attention to detail, integrity, and reliability, with proven ability to manage multiple priorities efficiently in structured and multicultural environments. Currently I provide comprehensive administrative and secretarial support to European Commission units, coordinating missions, budgets, document management, and digital tools in fast-paced, multilingual settings. I thrive on enabling teams to work smoothly and on delivering accurate, timely outcomes through disciplined planning and proactive collaboration.…Experienced administrative professional with over 15 years of expertise in operational coordination, office management, executive support, and process management across Europe (UK, Italy, Belgium, Ireland, Germany). Recognised for organisational skills, attention to detail, integrity, and reliability, with proven ability to manage multiple priorities efficiently in structured and multicultural environments. Currently I provide comprehensive administrative and secretarial support to European Commission units, coordinating missions, budgets, document management, and digital tools in fast-paced, multilingual settings. I thrive on enabling teams to work smoothly and on delivering accurate, timely outcomes through disciplined planning and proactive collaboration.

Sabrina Catania

Project Manager, Graphic Designer, Web Designer, +5

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Experienced administrative professional with over 15 years of expertise in operational coordination, office management, executive support, and process management across Europe (UK, Italy, Belgium, Ireland, Germany). Recognised for organisational skills, attention to detail, integrity, and reliability, with proven ability to manage multiple priorities efficiently in structured and multicultural environments. Currently I provide comprehensive administrative and secretarial support to European Commission units, coordinating missions, budgets, document management, and digital tools in fast-paced, multilingual settings. I thrive on enabling teams to work smoothly and on delivering accurate, timely outcomes through disciplined planning and proactive collaboration.…Experienced administrative professional with over 15 years of expertise in operational coordination, office management, executive support, and process management across Europe (UK, Italy, Belgium, Ireland, Germany). Recognised for organisational skills, attention to detail, integrity, and reliability, with proven ability to manage multiple priorities efficiently in structured and multicultural environments. Currently I provide comprehensive administrative and secretarial support to European Commission units, coordinating missions, budgets, document management, and digital tools in fast-paced, multilingual settings. I thrive on enabling teams to work smoothly and on delivering accurate, timely outcomes through disciplined planning and proactive collaboration.

Available to hire

Experienced administrative professional with over 15 years of expertise in operational coordination, office management, executive support, and process management across Europe (UK, Italy, Belgium, Ireland, Germany). Recognised for organisational skills, attention to detail, integrity, and reliability, with proven ability to manage multiple priorities efficiently in structured and multicultural environments.

Currently I provide comprehensive administrative and secretarial support to European Commission units, coordinating missions, budgets, document management, and digital tools in fast-paced, multilingual settings. I thrive on enabling teams to work smoothly and on delivering accurate, timely outcomes through disciplined planning and proactive collaboration.

Skills

Experience Level

Expert

Expert

Expert

Expert

Intermediate

Intermediate

Intermediate

Intermediate

Intermediate

Intermediate

Intermediate

Language

Italian

Fluent

English

Fluent

French

Fluent

Spanish; Castilian

Advanced

Work Experience

Assistant to the Head of Unit & Secretary at European Commission - FPI.4

October 1, 2021 - September 30, 2024

Personal Assistant to the Head of Unit; Secretariat of the unit; ISC Administrator and Coordinator; BRIEFING Coordinator; MIPS+ Local Mission Officer; WEBDOR Supervisor; AGM Manager; CARES Supervisor; SYSPER – Time Management; ARES; BASIS Manager.

Office Manager at European Institutional Relations office for Cassa Depositi e Prestisti S.p.A

March 1, 2020 - September 30, 2021

Managed office operations and procedures; contracts and invoices; liaised with suppliers; provided administrative support between Rome and Brussels; handled logistic and technical support; calendar, events and HR support.

Office Assistant / PR & Communications Assistant at BCW, Burson Cohn & Wolfe

February 21, 2019 - November 1, 2019

Supported the teams in client work from design to proofreading; managed meetings and events; on-boarded new colleagues; provided ad-hoc administrative support; coordinated traffic management and workflow between Accounts Directors and design teams.

Personal Assistant to Customer Experience Director at Toyota Motor Europe

November 1, 2017 - September 30, 2019

Managed communications and administrative plans for media; office calendar management; processed PR/PO in Oracle; budget control for the Customer Experience Group; organized committees and off-site meetings; liaised between Europe and Japan for the Toyota Discovery Program.

Administrative at The Permanent Representation of Malta

August 1, 2016 - July 31, 2017

General secretarial, administrative and support tasks; managed the Permanent Representative, Deputy, coordinators and policy officers; planning, scheduling, and coordination of appointments, meetings, projects and events; handling documentation and data translation.

Commercial Officer at Petrol Instruments SRL

January 1, 2013 - December 31, 2015

Managed database and identified opportunities for business optimization; assessed customer interests and product needs; maintained documents for business approvals.

Buyer Officer at COS SRL

January 1, 2010 - December 31, 2012

Managed contact with Italian and foreign suppliers; updated price lists, delivery notes and invoices; negotiated best prices and processed payments; conducted market research.

Front-desk Coordinator at Wyeth S.p.A

January 1, 2008 - December 31, 2010

Handled customer service and administrative tasks; resolved customer issues; maintained effective multitasking under pressure; prepared weekly confidential sales reports; managed internal and external mail and meetings.

Import-Export Officer at Mavi Sud SRL

January 1, 2005 - December 31, 2007

Maintained database of outbound/inbound shipments; ensured accuracy of import/export documents; coordinated with warehouse; negotiated with distributors and price quotations.

Production Coordinator at Hemming Group LTD

January 1, 2001 - December 31, 2004

Managed weekly magazine production; built relationships with sales representatives and clients; proofed pages; managed layout, ads and pre-press processes; coordinated with printers.

Assistant to Unit & Secretary at European Commission – DG ENEST, Unit B4

January 1, 2024 - January 1, 2025

Provided comprehensive administrative and secretarial support in a fast-paced environment. Coordinated missions including budget planning and follow-up, ensuring compliance with internal financial procedures. Managed document registration, tracking and archiving through ARES and ACCDOC. Organized meetings and managed the functional mailbox, monitored deadlines and follow-up actions. Maintained task lists and supported workflow coordination across the Unit. Served as IT Correspondent, liaising with internal services and supporting colleagues on digital tools and systems (DECIDE, BASIS, MIPS, SYSPER, DMO).

Assistant to the Head of Unit & Secretary at European Commission - FPI.4, Budget, Finance and Relations with other Institutions

January 1, 2021 - January 1, 2024

Personal Assistant to the Head of Unit, providing high-level administrative, organisational and coordination support. Ensured the full secretariat of the Unit, including diary management, prioritisation of deadlines and coordination with internal and external stakeholders. Managed interservice consultations as ISC Administrator and Coordinator, ensuring timely processing and follow-up of files. Coordinated briefing processes and supported preparation and circulation of sensitive documents. Organised missions as MIPS+ Local Mission Officer, ensuring financial and procedural compliance. Supervised document management and administrative systems (ARES, BASIS, SYSPER, WEBDOR, CARES, AGM), ensuring data accuracy and process efficiency.

Office Manager at European Institutional Relations office for Cassa Depositi e Prestiti S.p.A

January 1, 2020 - January 1, 2021

Managing office operations and procedures. Contracts and Invoices Suppliers. Providing administrative support between Rome and Brussels. Logistic and Technical support. Calendar, events, meetings management and HR support.

Team Assistant Communication at BCW, Burson Cohn & Wolfe, PR &Communication Agency

January 1, 2019 - January 1, 2019

Supporting the teams in all aspects of client work, from the design to proof-reading documents. Meeting and event management. Liaising with HR when on-boarding new colleagues. Providing ad-hoc administrative support. Traffic Management process coordinator. Managing the workflow from Accounts Directors to Designer’s team.

Personal Assistant Customer Experience Director at Toyota Motor Europe

January 1, 2017 - January 1, 2019

Managing communication and administration plans media. Office Management of group calendars. Processing PR/PO in Oracle, Group Event, Budget controller for Customer Experience Group. Management of Customer Experience Committees and off-site meetings. Liaison between Europe and Japan for Toyota Discovery Program.

Administrative for Maltese Presidency of the Council of the European Union, 2017 at The Permanent Representation of Malta

January 1, 2016 - January 1, 2017

General secretarial, administrative and support tasks. Managing the Permanent Representative, Deputy, coordinators, attaché’, senior policy officers in various areas within the Permanent Representation. Planning, scheduling, organization of appointments, meetings, projects and events. Managing documentation, researching, compiling, transcribing, collecting and translating data and information.