Looks like you have JavaScript disabled. For the full Twine experience, you will need to re-enable it.

Hi, I’m Stephanie Santamaria, an Executive Assistant and Operations professional with 8+ years supporting senior leaders, managing complex calendars, and shaping efficient workflows in remote and hybrid environments. I thrive on turning priorities into actionable plans and delivering polished, confidential support that helps executives focus on strategic outcomes. I specialize in calendar and inbox management across multiple time zones, CRM optimization (Salesforce, ClickUp, Notion), event planning, and content strategy. I’m details-driven, discreet, and collaborative, known for turning chaos into clarity and consistently delivering high-quality results.…Hi, I’m Stephanie Santamaria, an Executive Assistant and Operations professional with 8+ years supporting senior leaders, managing complex calendars, and shaping efficient workflows in remote and hybrid environments. I thrive on turning priorities into actionable plans and delivering polished, confidential support that helps executives focus on strategic outcomes. I specialize in calendar and inbox management across multiple time zones, CRM optimization (Salesforce, ClickUp, Notion), event planning, and content strategy. I’m details-driven, discreet, and collaborative, known for turning chaos into clarity and consistently delivering high-quality results.

Stephanie Santamaria

Project Manager, Content Producer, Executive Producer, +2





Hi, I’m Stephanie Santamaria, an Executive Assistant and Operations professional with 8+ years supporting senior leaders, managing complex calendars, and shaping efficient workflows in remote and hybrid environments. I thrive on turning priorities into actionable plans and delivering polished, confidential support that helps executives focus on strategic outcomes. I specialize in calendar and inbox management across multiple time zones, CRM optimization (Salesforce, ClickUp, Notion), event planning, and content strategy. I’m details-driven, discreet, and collaborative, known for turning chaos into clarity and consistently delivering high-quality results.…Hi, I’m Stephanie Santamaria, an Executive Assistant and Operations professional with 8+ years supporting senior leaders, managing complex calendars, and shaping efficient workflows in remote and hybrid environments. I thrive on turning priorities into actionable plans and delivering polished, confidential support that helps executives focus on strategic outcomes. I specialize in calendar and inbox management across multiple time zones, CRM optimization (Salesforce, ClickUp, Notion), event planning, and content strategy. I’m details-driven, discreet, and collaborative, known for turning chaos into clarity and consistently delivering high-quality results.

Available to hire

Hi, I’m Stephanie Santamaria, an Executive Assistant and Operations professional with 8+ years supporting senior leaders, managing complex calendars, and shaping efficient workflows in remote and hybrid environments. I thrive on turning priorities into actionable plans and delivering polished, confidential support that helps executives focus on strategic outcomes.

I specialize in calendar and inbox management across multiple time zones, CRM optimization (Salesforce, ClickUp, Notion), event planning, and content strategy. I’m details-driven, discreet, and collaborative, known for turning chaos into clarity and consistently delivering high-quality results.

Skills

Salesforce

Microsoft Office

Canva

Experience Level

Expert

Expert

Expert

Expert

Intermediate

Intermediate

Intermediate

Intermediate

Intermediate

Intermediate

Intermediate

Work Experience

Executive Assistant to the President at Evoke Consulting Inc.

February 1, 2023 - Present

Oversee executive operations, cross-functional initiatives, and high-priority communications. Orchestrate complex calendar and inbox management across multiple time zones, ensuring seamless scheduling and executive alignment. Lead planning and execution of internal and client-facing events, including national virtual workshops and a high-profile book launch. Develop business proposals, training content, and service agreements to support revenue growth and streamline operations. Drive CRM optimization and brand presence through targeted digital strategies and consistent execution across social media platforms.

Administrative Assistant at Standard Mechanical Systems

November 1, 2021 - February 1, 2023

Processed customer invoicing through facility management platforms; improved invoice turnaround time by 25%. Analyzed and costed work orders to enhance profitability tracking and reporting accuracy.

Social Media Coordinator & Community Manager (Freelance) at SS Social

May 1, 2021 - February 1, 2023

Developed and launched a Pinterest content strategy, achieving a 45% increase in engagement within 3 months. Managed daily social media content using Hootsuite, maintaining brand consistency across Instagram, Facebook, and Pinterest.

Scheduling Coordinator at Classic Fire Protection

January 1, 2021 - October 1, 2021

Scheduled technicians across departments and regions, ensuring resource alignment and daily operational efficiency. Handled 50+ daily service calls and streamlined appointment management processes.

Office Manager at Fire - Alert Mobile Extinguishers

January 1, 2018 - January 1, 2021

Oversaw administrative operations and account management for high-value contracts (e.g., City of Toronto, Petro Canada). Processed 300+ monthly work orders, dispatching to subcontractors/franchisees with 99% accuracy. Reduced outstanding collections by 18% through updated billing workflows and customer follow-ups.

Project Coordinator at The DeFaveri Group

July 1, 2017 - January 1, 2018

Issued and tracked POs, transcribed executive meeting notes, and supported procurement initiatives.

Administrative Assistant at Standard Mechanical Contracting

January 1, 2016 - July 1, 2017

Managed contractor billing and client reconciliations; improved document submission timelines by 30%.

Administrative Assistant at Fire - Alert Mobile Extinguishers

June 1, 2014 - December 1, 2015

Prepared competitive bids and tenders; managed national vendor accounts and scheduling logistics.