I'm a highly skilled Operations and Executive Support professional with over a decade of experience supporting C-suite leaders across construction, finance, and Indigenous consultancy. I specialize in creating seamless organizational structures, optimizing communication, and delivering high-level administrative support that lets executives focus on strategy. I'm known for my attention to detail, project management capabilities, and ability to manage complex schedules. I thrive in fast-paced environments, bring strategic insight and hands-on experience through meaningful collaboration with Indigenous communities, and I aim to build positive, long-term relationships. I'm passionate about supporting executive teams, aligning organizational goals, and driving operational improvements, decision-making, and communication. I'm discreet, proactive, and innovative, and I strive to be a trusted advisor and go-to person for senior leadership.

Grace Kahukiwa Niwa

I'm a highly skilled Operations and Executive Support professional with over a decade of experience supporting C-suite leaders across construction, finance, and Indigenous consultancy. I specialize in creating seamless organizational structures, optimizing communication, and delivering high-level administrative support that lets executives focus on strategy. I'm known for my attention to detail, project management capabilities, and ability to manage complex schedules. I thrive in fast-paced environments, bring strategic insight and hands-on experience through meaningful collaboration with Indigenous communities, and I aim to build positive, long-term relationships. I'm passionate about supporting executive teams, aligning organizational goals, and driving operational improvements, decision-making, and communication. I'm discreet, proactive, and innovative, and I strive to be a trusted advisor and go-to person for senior leadership.

Available to hire

I’m a highly skilled Operations and Executive Support professional with over a decade of experience supporting C-suite leaders across construction, finance, and Indigenous consultancy. I specialize in creating seamless organizational structures, optimizing communication, and delivering high-level administrative support that lets executives focus on strategy.

I’m known for my attention to detail, project management capabilities, and ability to manage complex schedules. I thrive in fast-paced environments, bring strategic insight and hands-on experience through meaningful collaboration with Indigenous communities, and I aim to build positive, long-term relationships. I’m passionate about supporting executive teams, aligning organizational goals, and driving operational improvements, decision-making, and communication. I’m discreet, proactive, and innovative, and I strive to be a trusted advisor and go-to person for senior leadership.

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Language

Māori
Beginner

Work Experience

Executive Assistant at LT McGUINNESS LTD
January 1, 2022 - Present
Provided high-level executive support to the leadership team in a leading construction company, driving operational efficiency and process improvements across functions. Coordinated 30+ large-scale events and meetings, implemented new project management and communication systems, and supported crisis management to ensure uninterrupted operations. Streamlined travel and events processes, reducing travel spend by 15%, while strengthening internal and external stakeholder relationships.
Executive Assistant at SAFETY WATCH AUSTRALIA
March 1, 2021 - December 31, 2021
Supported the CEO, managed workflows and schedules, and led cross-departmental projects. Implemented operational processes reducing internal response times by 25%, organized internal/external events to boost client engagement, and prepared key financial reports to support forecasting and budgeting. Also oversaw facilities and fleet management.
Executive Assistant at AHA! CONSULTING
January 1, 2020 - December 31, 2020
Supported consultants with administrative duties and client-facing tasks, streamlined training and event management for efficiency. Coordinated high-profile training events, managed key client relationships, and contributed to proposals and sales pipeline, helping to improve client satisfaction and revenue.
Personal Assistant at CTRL FINANCE
January 1, 2019 - December 31, 2019
Direct support to the company Director, streamlined document management and reporting, provided ongoing financial and administrative support, significantly reducing overdue accounts by 10%. Organized key client meetings and presentations that contributed to securing new business and strengthening client relationships.
Trust Consultant at TE TUMU PAEROA
August 1, 2017 - October 31, 2018
Support for the Māori Trustee in managing trust obligations and collaborating with stakeholders across New Zealand. Facilitated the successful completion of trust obligations by implementing systems that improved communication between owners, trustees, and Te Tumu Paeroa. Enhanced meeting management systems, improving trust processes and stakeholder satisfaction by 20%.

Education

Diploma in Business at Whitireia Polytechnic
January 11, 2030 - January 27, 2026

Qualifications

Add your qualifications or awards here.

Industry Experience

Real Estate & Construction, Financial Services, Professional Services, Media & Entertainment