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Hi, I’m Irina Vasileva, a Junior Project Manager based in Bilbao with 1 year in project department administration and 15 years in HR management across IT, pharma, FMCG, engineering, and oil & gas. I excel at coordinating cross-functional teams, optimizing workflows, and delivering accurate documentation and reports. I am fluent in English and Spanish, and I am proficient with digital project tools and HRIS systems. I enjoy turning data into actionable insights to support planning, execution, and continuous improvement in dynamic project environments. I am eager to leverage my operational and analytical experience to contribute to project planning, execution, and continuous improvement initiatives in dynamic project settings, while continuing to grow my skills in stakeholder management and process optimization.…Hi, I’m Irina Vasileva, a Junior Project Manager based in Bilbao with 1 year in project department administration and 15 years in HR management across IT, pharma, FMCG, engineering, and oil & gas. I excel at coordinating cross-functional teams, optimizing workflows, and delivering accurate documentation and reports. I am fluent in English and Spanish, and I am proficient with digital project tools and HRIS systems. I enjoy turning data into actionable insights to support planning, execution, and continuous improvement in dynamic project environments. I am eager to leverage my operational and analytical experience to contribute to project planning, execution, and continuous improvement initiatives in dynamic project settings, while continuing to grow my skills in stakeholder management and process optimization.

Irina Vasileva

Project Manager, Data Analyst, Content Creator, +1

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Hi, I’m Irina Vasileva, a Junior Project Manager based in Bilbao with 1 year in project department administration and 15 years in HR management across IT, pharma, FMCG, engineering, and oil & gas. I excel at coordinating cross-functional teams, optimizing workflows, and delivering accurate documentation and reports. I am fluent in English and Spanish, and I am proficient with digital project tools and HRIS systems. I enjoy turning data into actionable insights to support planning, execution, and continuous improvement in dynamic project environments. I am eager to leverage my operational and analytical experience to contribute to project planning, execution, and continuous improvement initiatives in dynamic project settings, while continuing to grow my skills in stakeholder management and process optimization.…Hi, I’m Irina Vasileva, a Junior Project Manager based in Bilbao with 1 year in project department administration and 15 years in HR management across IT, pharma, FMCG, engineering, and oil & gas. I excel at coordinating cross-functional teams, optimizing workflows, and delivering accurate documentation and reports. I am fluent in English and Spanish, and I am proficient with digital project tools and HRIS systems. I enjoy turning data into actionable insights to support planning, execution, and continuous improvement in dynamic project environments. I am eager to leverage my operational and analytical experience to contribute to project planning, execution, and continuous improvement initiatives in dynamic project settings, while continuing to grow my skills in stakeholder management and process optimization.

Available to hire

Hi, I’m Irina Vasileva, a Junior Project Manager based in Bilbao with 1 year in project department administration and 15 years in HR management across IT, pharma, FMCG, engineering, and oil & gas. I excel at coordinating cross-functional teams, optimizing workflows, and delivering accurate documentation and reports. I am fluent in English and Spanish, and I am proficient with digital project tools and HRIS systems. I enjoy turning data into actionable insights to support planning, execution, and continuous improvement in dynamic project environments.

I am eager to leverage my operational and analytical experience to contribute to project planning, execution, and continuous improvement initiatives in dynamic project settings, while continuing to grow my skills in stakeholder management and process optimization.

Skills

Experience Level

Expert

Expert

Expert

Intermediate

Intermediate

Language

Spanish; Castilian

Advanced

English

Advanced

Russian

Fluent

French

Beginner

Work Experience

Project Department Administrator (Contracted Researcher - administrative services) at Telematics Engineering and Research Group, Basque Country University (UPV/EHU)

November 1, 2024 - Present

Managed, organized, and archived project, internal, and accounting documentation; prepared reports and department documentation; maintained and monitored databases; coordinated communication between suppliers, partners, and internal departments to facilitate smooth project execution and information flow.

HR Specialist at GEA

February 1, 2022 - April 1, 2022

Coordinated end-to-end recruitment processes; implemented and administered Workday; ensured HR data accuracy and generated analytical reports; contributed to cross-functional projects on workflow optimization and system integration.

HR Coordinator at PRA Health Sciences (ICON)

November 1, 2019 - February 1, 2022

Managed onboarding, induction, transfers, benefits, and HR policy adherence; supported global HR systems (GHR, Workday) across core modules and participated in international HR projects to implement process improvements.

Senior specialist of the Department of personnel administration at TMF Group

January 1, 2019 - August 1, 2019

Provided HR and payroll record-keeping services for major corporate clients; supported automation initiatives and supervised junior specialists to ensure accuracy and timely delivery; managed migration-related processes for foreign employees.

Senior specialist of the Department of personnel administration at NewTech Services

February 1, 2018 - August 1, 2018

Managed full lifecycle recruitment; provided employee consultation on HR-related issues; maintained HR and payroll records and conducted audits for labour compliance.

HRS Core HR specialist at Unilever Rus

May 1, 2016 - October 1, 2017

Supported core HR processes in a major FMCG employer; contributed to HR policy implementation and data integrity across HRIS modules.

HR Administration specialist for foreign companies at Acsour

July 1, 2014 - October 1, 2015

Provided HR administration for foreign clients (Accenture, Topsoe and others); supported internal HR processes and documentation, and assisted in process improvements.

Human Resources specialist at Cortefiel (Spanish fashion retailer office in Moscow)

January 1, 2014 - July 1, 2014

Handled HR activities for Moscow office, including recruitment, onboarding, and policy administration; ensured compliance with local regulations.

HR Administration specialist at Boehringer Ingelheim

May 1, 2012 - October 1, 2013

Provided HR and payroll record-keeping and supported HR processes for a global pharmaceutical company; contributed to documentation accuracy and compliance.

Human Resources specialist at IBM Eastern Europe/Asia

October 1, 2010 - May 1, 2012

Managed HR processes for a multinational IT company; supported cross-functional HR activities and data integrity across HRIS.

HR Administration specialist for foreign companies at Intercomp

October 1, 2008 - October 1, 2010

Provided HR administration for foreign clients (Clarins, Nike, Credit Suisse, American Airlines, BIC); supported payroll and compliance documentation.