I am Victoria Ortega, a proactive Virtual Assistant and Senior Administrative Coordinator with a proven ability to support international executives. I excel at managing complex calendars, preparing professional documents, and coordinating multi-stakeholder projects to ensure smooth daily operations. I thrive in fast-paced, remote, and cross-cultural settings, delivering clear communication and high-quality results on time. I value discretion, consistency, and calm focus while juggling multiple priorities. I enjoy anticipating needs, simplifying complexity, and creating organized, efficient workflows that support executive-level experiences and travel logistics for high-profile clients.

Victoria Ortega

I am Victoria Ortega, a proactive Virtual Assistant and Senior Administrative Coordinator with a proven ability to support international executives. I excel at managing complex calendars, preparing professional documents, and coordinating multi-stakeholder projects to ensure smooth daily operations. I thrive in fast-paced, remote, and cross-cultural settings, delivering clear communication and high-quality results on time. I value discretion, consistency, and calm focus while juggling multiple priorities. I enjoy anticipating needs, simplifying complexity, and creating organized, efficient workflows that support executive-level experiences and travel logistics for high-profile clients.

Available to hire

I am Victoria Ortega, a proactive Virtual Assistant and Senior Administrative Coordinator with a proven ability to support international executives. I excel at managing complex calendars, preparing professional documents, and coordinating multi-stakeholder projects to ensure smooth daily operations. I thrive in fast-paced, remote, and cross-cultural settings, delivering clear communication and high-quality results on time.

I value discretion, consistency, and calm focus while juggling multiple priorities. I enjoy anticipating needs, simplifying complexity, and creating organized, efficient workflows that support executive-level experiences and travel logistics for high-profile clients.

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Language

Spanish; Castilian
Fluent
English
Advanced
German
Advanced
French
Intermediate

Work Experience

Administrative Coordinator at St. Regis Mardavall Resort Mallorca (Marriott)
April 20, 2023 - September 20, 2024
Supported senior management with administrative coordination in a 5-star luxury environment. Coordinated schedules, suppliers, internal teams, and service logistics for high-profile international clients. Managed detailed planning, documentation, and follow-up to ensure smooth daily operations. Assisted in the organization of MICE events, meetings, and executive-level experiences. Acted as a key point of contact, resolving issues efficiently while maintaining service excellence.
Travel Coordinator & Group Leader at Freelance - Huakai S.L. (International trips)
January 1, 2025 - Present
Freelance travel coordination and group leadership for international trips; managed schedules, vendors, and on-the-ground logistics to deliver seamless experiences for international clients.
Administrative Assistant (VA) at Atlas Int. Consulting LLC (Remote)
January 1, 2025 - August 1, 2025
Provided administrative assistance remotely, coordinating calendars, communications, and documentation for clients; supported executives and teams in a fast-paced environment.

Education

Assistant Management at University of Valencia, Spain
September 1, 2017 - June 1, 2022
Double Degree in Tourism and Business Management at Idaho State University, USA
January 1, 2021 - June 1, 2021
International Program Courses at ESIC University, Valencia
September 1, 2017 - June 1, 2022
Talent Lab Workshop at eCornell University
September 1, 2024 - February 4, 2026

Qualifications

Talent Lab Workshop
September 1, 2024 - February 4, 2026

Industry Experience

Travel & Hospitality, Professional Services, Media & Entertainment, Education