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Hi, I’m Samantha Hattlestad, an executive operations and administrative leader based in Ottawa, Canada, providing remote support to founders and senior leadership in fast-growing organizations. I specialize in calendar management, inbox and correspondence handling, document control, and managing highly confidential financial and personnel information. I’m highly independent, detail-oriented, and comfortable working remotely across time zones. I’ve built and scaled operational workflows, SOPs, and cross-functional coordination between leadership, contractors, and internal teams, including HR and payroll processes.…Hi, I’m Samantha Hattlestad, an executive operations and administrative leader based in Ottawa, Canada, providing remote support to founders and senior leadership in fast-growing organizations. I specialize in calendar management, inbox and correspondence handling, document control, and managing highly confidential financial and personnel information. I’m highly independent, detail-oriented, and comfortable working remotely across time zones. I’ve built and scaled operational workflows, SOPs, and cross-functional coordination between leadership, contractors, and internal teams, including HR and payroll processes.

Samantha Hattlestad

Project Manager, Production Manager, Content Producer, +3

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Hi, I’m Samantha Hattlestad, an executive operations and administrative leader based in Ottawa, Canada, providing remote support to founders and senior leadership in fast-growing organizations. I specialize in calendar management, inbox and correspondence handling, document control, and managing highly confidential financial and personnel information. I’m highly independent, detail-oriented, and comfortable working remotely across time zones. I’ve built and scaled operational workflows, SOPs, and cross-functional coordination between leadership, contractors, and internal teams, including HR and payroll processes.…Hi, I’m Samantha Hattlestad, an executive operations and administrative leader based in Ottawa, Canada, providing remote support to founders and senior leadership in fast-growing organizations. I specialize in calendar management, inbox and correspondence handling, document control, and managing highly confidential financial and personnel information. I’m highly independent, detail-oriented, and comfortable working remotely across time zones. I’ve built and scaled operational workflows, SOPs, and cross-functional coordination between leadership, contractors, and internal teams, including HR and payroll processes.

Available to hire

Hi, I’m Samantha Hattlestad, an executive operations and administrative leader based in Ottawa, Canada, providing remote support to founders and senior leadership in fast-growing organizations. I specialize in calendar management, inbox and correspondence handling, document control, and managing highly confidential financial and personnel information.
I’m highly independent, detail-oriented, and comfortable working remotely across time zones. I’ve built and scaled operational workflows, SOPs, and cross-functional coordination between leadership, contractors, and internal teams, including HR and payroll processes.

Skills

Experience Level

Expert

Expert

Expert

Intermediate

Intermediate

Language

English

Fluent

Work Experience

Executive Operations Lead (COO) at Legacy Martial Arts Consulting

January 1, 2022 - August 1, 2025

Executive and administrative support for senior leadership, calendar coordination, inbox management, documentation, and priority tracking. Coordinated meetings, training sessions, and national events; managed logistics, materials, and follow-up. Drafted, organized, and maintained executive documents, internal policies, and operational records.

Bookkeeper at Insightz Accounting

October 1, 2023 - June 1, 2024

Maintained accurate financial records, handled sensitive client data with confidentiality, organized documentation for audit readiness, updated SOPs to improve bookkeeping workflows, supported team during high-volume periods.

Fitness Kickboxing Instructor at Carleton University Athletics

May 1, 2019 - April 1, 2022

Coordinated class schedules, tracked attendance, communicated with participants, and prepared instructional materials within a university setting.

Brazilian Jiu-Jitsu Instructor at Various Academies

January 1, 2023 - Present

Provided structured instruction and mentorship, emphasizing professionalism, communication, and accountability. Delivered individualized self-defense instruction with discretion and sensitivity.