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I’m Nancy Baxter, a dynamic Event Project Manager based in Missouri with 25+ years delivering large-scale global events and travel programs. I excel at managing budgets up to $1M, negotiating contracts, and leading cross-functional teams to create flawless attendee experiences. From coordinating high-touch VIP logistics to leveraging data-driven post-event insights, I’ve built a reputation for on-time delivery, strong client satisfaction, and collaborative stakeholder partnerships. I thrive in fast-paced environments and love turning complex logistics into memorable events that align with business goals.…I’m Nancy Baxter, a dynamic Event Project Manager based in Missouri with 25+ years delivering large-scale global events and travel programs. I excel at managing budgets up to $1M, negotiating contracts, and leading cross-functional teams to create flawless attendee experiences. From coordinating high-touch VIP logistics to leveraging data-driven post-event insights, I’ve built a reputation for on-time delivery, strong client satisfaction, and collaborative stakeholder partnerships. I thrive in fast-paced environments and love turning complex logistics into memorable events that align with business goals.

Nancy Baxter

Project Manager, Production Manager, Executive Producer, +2

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I’m Nancy Baxter, a dynamic Event Project Manager based in Missouri with 25+ years delivering large-scale global events and travel programs. I excel at managing budgets up to $1M, negotiating contracts, and leading cross-functional teams to create flawless attendee experiences. From coordinating high-touch VIP logistics to leveraging data-driven post-event insights, I’ve built a reputation for on-time delivery, strong client satisfaction, and collaborative stakeholder partnerships. I thrive in fast-paced environments and love turning complex logistics into memorable events that align with business goals.…I’m Nancy Baxter, a dynamic Event Project Manager based in Missouri with 25+ years delivering large-scale global events and travel programs. I excel at managing budgets up to $1M, negotiating contracts, and leading cross-functional teams to create flawless attendee experiences. From coordinating high-touch VIP logistics to leveraging data-driven post-event insights, I’ve built a reputation for on-time delivery, strong client satisfaction, and collaborative stakeholder partnerships. I thrive in fast-paced environments and love turning complex logistics into memorable events that align with business goals.

Available to hire

I’m Nancy Baxter, a dynamic Event Project Manager based in Missouri with 25+ years delivering large-scale global events and travel programs. I excel at managing budgets up to $1M, negotiating contracts, and leading cross-functional teams to create flawless attendee experiences.
From coordinating high-touch VIP logistics to leveraging data-driven post-event insights, I’ve built a reputation for on-time delivery, strong client satisfaction, and collaborative stakeholder partnerships. I thrive in fast-paced environments and love turning complex logistics into memorable events that align with business goals.

Skills

Leadership

Experience Level

Leadership

Expert

Language

English

Fluent

Work Experience

Independent Contractor at nmbEvents

February 1, 2025 - Present

Partnered with Human Resources to enhance workforce planning and employee relations, contributing to a 15% improvement in organizational efficiency and team alignment. Utilized technical troubleshooting skills to diagnose and resolve mechanical issues, completing 200+ equipment repairs annually and achieving a 98% first-time fix rate. Evaluated operational data and performance metrics across departments to identify cost-saving opportunities, reducing downtime by 12%. Addressed 150+ customer inquiries monthly via phone and email, maintaining a 95% satisfaction rating through timely, effective communication.

Event Manager at One10 LLC

March 1, 2024 - November 30, 2024

Orchestrated end-to-end planning and execution of virtual and in-person events while managing 10+ concurrent projects using standardized event processes to ensure on-time delivery and stakeholder alignment. Supervised event logistics, vendor coordination, and registration workflows, achieving a 98% on-time milestone completion rate. Controlled project budgets up to $500K including forecasting and reporting; proactively resolved client issues to maintain 100% client retention across assigned accounts. Leveraged event technology and data tools to improve reporting accuracy and post-event debriefs, increasing actionable insights and stakeholder engagement by 30%.

Senior Meeting Event Manager / Travel Account Manager at Maritz Global Events

October 1, 2007 - January 31, 2024

Served as primary client liaison and team lead for complex travel and event programs, managing end-to-end delivery from pre-sale through final billing for 15+ large-scale events annually. Led cross-functional project teams to deliver all program requirements, maintaining 100% compliance with timelines, quality standards, and client specifications. Managed program budgets up to $1M (forecasting, reconciliation, and reporting), including cost proposals and client-driven budget changes to ensure financial accuracy. Directed VIP logistics and high-touch experiences, coordinating third-party partners (hotels, DMCs, air travel) and producing detailed itineraries; achieved 95% satisfaction among executive attendees.

Owner at Baxter Travels

June 1, 1998 - December 31, 2010

Owned and operated a high-end family travel business, overseeing finance, human resources, marketing, and client service operations. Designed and delivered 20+ “Seminars at Sea” programs aboard major cruise lines, equipping travel agents with destination knowledge and sales strategies to improve engagement and conversions. Negotiated entertainment contracts and led 38 annual workshops across U.S. cities, ensuring flawless execution through detailed planning and stakeholder coordination. Executed large-scale international incentive programs for Pentair (2012–2023), coordinating logistics for 1,200–1,600 attendees across multiple global destinations.