Available to hire
Hello! I’m Viviene Amada, an organized and resourceful professional with extensive experience supporting executives, managing HR tasks, and driving digital engagement. I excel at coordinating complex calendars across time zones, arranging travel itineraries, and handling confidential communications, while also contributing to social media campaigns and events. I thrive in fast-paced environments and enjoy turning ideas into actionable plans.
I’m passionate about recruiting, training, and developing teams, plus creating compelling content that resonates with audiences. My collaborative approach, strong communication, and proactive mindset help teams stay productive and connected, whether I’m coordinating travel, leading digital campaigns, or supporting operations across multiple units.
Experience Level
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Language
Tagalog
Fluent
English
Fluent
French
Beginner
Work Experience
Executive Assistant at Air Assistant
January 30, 2025 - July 26, 2025Managed the executive's calendar by scheduling and coordinating meetings, calls, and appointments across multiple time zones ensuring no conflicts. Handled email management for both personal and company accounts, responding to routine inquiries timely. Organized all travel arrangements and created detailed travel itineraries for business trips. Also managed documentation, social media, and other personal tasks as assigned.
Virtual Assistant HR-Marketing/Social Media Manager at Acadsoc
July 30, 2024 - July 26, 2025Handled recruitment and management of US and Philippine based applicants. Served as lead generator and boosted company presence across all social media platforms. Edited videos, posters, and photos. Conducted training and event coordination, managed live broadcasts, and performed general managerial tasks for the organization.
Staff - Human Resource Management Department – Recruitment & Training Group at Furukawa Automotive Systems Lima Phil.
April 30, 2021 - July 26, 2025Familiarized employees with benefits packages and managed hiring and release of employees. Resolved workplace disagreements, planned corporate events and team-building activities, and established community outreach programs. Regulated compliance and benefit usage company-wide. Conducted training and cross-training, developed training modules, evaluated team performance, assessed employee training needs, managed skill enhancement programs, and monitored employee status.
Executive Assistant at Peak Travel and Tours International
December 17, 2012 - July 26, 2025Provided visa and ticketing assistance and managed booking of airfare, hotels, and packages. Met clients to determine travel needs, budgets, and preferences. Sold and coordinated transportation, accommodations, insurance, tours, and activities. Addressed travel issues including conflicts, complaints, cancellations, and refunds. Maintained vendor relationships, attended seminars, conducted destination research, and kept accurate booking records.
Executive Assistant at RCD Travel and Tours
January 14, 2012 - July 26, 2025Managed visa and ticketing assistance and handled bookings for airfare, hotels, and packages through the system. Engaged clients to understand travel requirements and preferences, sold travel-related services, and resolved travel-related issues. Maintained relationships with travel vendors, attended industry seminars, and kept accurate transaction records.
Executive Assistant at Air Assistant
January 30, 2025 - July 26, 2025Managed executive's calendar, scheduling and coordinating meetings, calls, and appointments across multiple time zones. Handled personal and company email management, responded to routine inquiries, organized all travel arrangements including itineraries, handled documentation, managed social media, and performed other personal tasks as assigned.
Virtual Assistant, HR-Marketing/Social Media Manager at Acadsoc
July 30, 2024 - July 26, 2025Hired and handled US and Philippine-based applicants, generated leads, boosted social media platforms, edited videos, posters and photos, conducted training, coordinated events, managed live broadcasts, and performed general managerial tasks.
Staff, Human Resource Management Department – Recruitment & Training Group at Furukawa Automotive Systems Lima Phil.
April 30, 2021 - July 26, 2025Handled employee benefits familiarization, recruitment, employee release, conflict resolution, corporate event planning, community outreach programs, compliance regulation, employee training and cross-training, training module provision, performance evaluation, training needs assessment, skill olympics and skill enhancement program management, and employee status monitoring.
Executive Assistant at Peak Travel and Tours International
December 17, 2012 - July 26, 2025Managed visa and ticketing assistance, bookings for airfare, hotels and packages, documentation, client meetings to determine travel needs, budget and preferences, coordinated transportation and accommodation sales, advised clients on destinations, handled payments and refunds, dealt with travel issues, maintained vendor relationships, attended seminars, conducted destination research, maintained records, and contributed to related agency tasks.
Executive Assistant at RCD Travel and Tours
January 14, 2012 - July 26, 2025Provided visa and ticketing assistance, handled bookings, managed documentation, facilitated client meetings, sold and coordinated travel services, advised on travel issues, collected payments, maintained relationships, attended seminars, conducted industry research, kept records, and supported agency efforts.
Executive Assistant at Air Assistant
August 1, 2024 - November 1, 2025Managed executive calendars, meetings, and appointments across multiple time zones. Handled personal and company email correspondence, prioritizing urgent matters. Organized domestic and international travel arrangements and detailed itineraries. Prepared documents, managed social media, and completed personal tasks as assigned.
Virtual Assistant, HR - Marketing & Social Media Manager at Acadsoc
April 1, 2021 - July 1, 2024Recruited and managed US- and PH-based applicants. Generated leads and boosted company presence across social media platforms. Edited videos, posters, and photos for digital campaigns. Coordinated company events, conducted training sessions, and managed live broadcasts. Assisted with general management tasks.
Staff – Recruitment & Training Group at Furukawa Automotive Systems Lima Phil.
May 1, 2013 - April 1, 2021Oversaw hiring, onboarding, and employee separation processes. Handled employee benefits, compliance, and conflict resolution. Designed and conducted training programs, refreshers, and cross-trainings. Developed training modules and evaluated employee performance. Led skill enhancement initiatives, training needs analysis, and company-wide skill competitions. Coordinated corporate events, team-building, and community outreach programs.
Executive Assistant at Peak Travel and Tours International
March 1, 2011 - January 1, 2012Managed Visa and Ticketing Assistance. Managed bookings (airfare, hotel and packages) thru system. Documentation. Met clients to determine travel needs, budgets and preferences. Assisted with general management tasks.
VA, HR - Marketing & Social Media Manager at Acadsoc
April 1, 2021 - July 1, 2024Recruited and managed US- and PH-based applicants; led lead generation and boosted company presence across social media. Edited videos, posters, and photos for digital campaigns. Coordinated company events, conducted trainings, and managed live broadcasts. Assisted with general management tasks.
Education
Bachelor of Science in Business Administration at TML College of Rosario
January 1, 2009 - December 31, 2011High School Diploma at Rosario Advent High School
January 1, 2005 - December 31, 2009Elementary School Diploma at Rosario Adventist Elementary School
January 1, 1999 - December 31, 2005Bachelor of Science at TML College of Rosario
January 1, 2009 - December 31, 2011High School Diploma at Rosario Advent High School
January 1, 2005 - December 31, 2009Elementary School Diploma at Rosario Adventist Elementary School
January 1, 1999 - December 31, 2005Bachelor of Science in Business Administration at TML College of Rosario Namunga, Rosario, Batangas
January 1, 2009 - January 1, 2011High School at Rosario Advent High School Namunga, Rosario, Batangas
January 1, 2005 - January 1, 2009Elementary Education at Rosario Adventist Elementary School Namunga, Rosario, Batangas
January 1, 1999 - January 1, 2005Bachelor of Science in Business Administration at TML College of Rosario Namunga, Rosario, Batangas
January 1, 2009 - January 1, 2011High School Diploma at Rosario Advent High School, Namunga, Rosario, Batangas
January 1, 2005 - January 1, 2009Elementary School at Rosario Adventist Elementary School, Namunga, Rosario, Batangas
January 1, 1999 - January 1, 2005Qualifications
Teaching English as A Foreign Language Teacher Professional Institute – TEFL
June 24, 2023 - June 24, 2023Developing Good Camaraderie Seminar
August 28, 2010 - August 28, 2010Building Blocks of Unity Seminar
August 28, 2010 - August 28, 2010Business Administration Seminar
March 7, 2010 - March 7, 2010Step Ahead for Future Preference Seminar
March 7, 2010 - March 7, 2010Entrepreneurship and Its Role To Business Seminar
August 19, 2009 - August 19, 2009Teaching English as A Foreign Language Teacher Professional Institute – Teacher Record (TEFL) Cert. No.: TR3231732140
June 24, 2023 - June 24, 2023Developing Good Camaraderie Seminar
August 28, 2010 - August 28, 2010Business Administration Seminar
March 7, 2010 - March 7, 2010Entrepreneurship and its Role To Business Seminar
August 19, 2009 - August 19, 2009Industry Experience
Professional Services, Travel & Hospitality, Manufacturing, Education, Media & Entertainment, Software & Internet, Other
Experience Level
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
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