Available to hire
I am Anna Magerieta Ray, known as Rita. I bring over fifteen years of experience supporting professionals as an executive assistant, working across diverse industries and time zones. I excel at diary management, coordinating multi-time-zone travel, organizing high-stakes meetings, preparing board papers, and providing proactive, reliable support to senior leaders. I am highly adaptable, detail-oriented, and continuously learning new tools and procedures to drive efficiency and success for clients and teams.
Most of my career has involved virtual, remote, and on-site collaborations with CEOs, MDs, and leadership groups, focusing on strategic partnerships, event management, internal communications, and brand development. I pride myself on clear communication, discretion, and delivering high-quality outputs—from briefings and presentations to complex project trackers—while fostering positive, collaborative relationships across organizations in Europe and beyond.
Skills
Experience Level
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Intermediate
Language
English
Fluent
Work Experience
Executive Assistant to CEO at Dayshape
August 1, 2022 - May 1, 2023Provided diary and calendar management, email and correspondence handling, and travel coordination across time zones. Organized board papers, prepared agendas, and minuted meetings. Supported CEO with strategic admin, finance tasks (invoicing/POs/expenses), and document production. Contributed to partner marketing and events and ensured ISO 9001-aligned processes; managed multiple projects and maintained professional representation of the executive team.
Executive Assistant to Owner at George Bevis
December 1, 2022 - January 1, 2025Provided comprehensive EA support to the owner, including diary management, meeting coordination, travel planning, and board/partner communications. Enabled efficient cross-functional workflows and maintained critical records and reports.
Executive Assistant to CEO at Compost Closet
April 1, 2023 - January 1, 2024Coordinated executive calendar, meetings, and stakeholder communications; arranged international travel and events; prepared and circulated board papers; maintained filing systems and minute-taking; supported finance processes (invoicing and expenses) and general admin.
Executive Assistant to MD at EMCS
July 1, 2023 - PresentProvided EA-level support to the managing director, including diary management, travel coordination across time zones, and preparation of management reports and presentations; supported broader exec team activities.
ESG Team Coordinator for the Execs and Team at Hollis Global
March 1, 2023 - September 1, 2023Coordinated ESG-related activities for executive team, supported internal communications, events, and multi-stakeholder engagements; assisted with project trackers and reporting.
Executive Assistant to CEO at Quantum Switch
July 1, 2023 - February 1, 2024Managed calendars, coordinated international travel, prepared board materials, and supported executive operations across time zones; enabled efficient decision-making and cross-functional collaboration.
Executive Assistant to CEO at Sensei Networks
March 1, 2023 - March 1, 2024Diary management, meeting coordination across multiple time zones, travel logistics, and preparation of briefing notes; supported CEO and executive team with confidential scheduling and communications.
EA to Owner at TAC Index
August 1, 2022 - March 1, 2024Provided executive support to owner, calendar and inbox management, meeting coordination, board materials, and coordination of events and travel; managed cross-border communications.
EA to CEO at XCD
November 1, 2022 - August 1, 2023Managed diary and communications for the CEO, organized multi-location meetings, and prepared documentation; supported project coordination and internal communications.
EA to CEO at LSA Glasgow
February 1, 2023 - May 1, 2023Provided diary and inbox management, arranged meetings across time zones, and supported senior leadership with travel logistics and document preparation.
EA to Team at Renexxion
August 1, 2022 - January 1, 2024Supported the team across multiple time zones; calendar management, travel arrangements, and document preparation to enable efficient cross-border collaboration.
EA to Executives at Spirax-Sarco Engineering plc
August 1, 2023 - PresentProvided executive support to multiple executives; diary management, travel planning, meeting organization, board support, and involvement in events and internal comms.
European Diplomat Liaison at Alistair Starling
September 1, 2023 - November 1, 2023Supported communications and scheduling for European diplomatic activities; assisted with event coordination and stakeholder engagement.
Administrator / PA at Oxford Cannabinoid Technology
March 1, 2024 - March 1, 2025Provided PA and admin support to the leadership; calendar management, travel, meetings, document preparation, and cross-functional coordination.
Executive Assistant at Purpose Union
January 1, 2025 - July 1, 2025Supported executive team with scheduling, communications, travel and events; contributed to strategic administration and policy documentation.
Private Board Member Assistant at Serena Lang
October 1, 2024 - PresentProvided high-level administrative and coordination support for board activities; diary management, meeting logistics, and document preparation.
PA / In-house Lawyer Assistant at My Inhouse Lawyer
April 1, 2024 - PresentSupported legal team with calendar management, document drafting, travel and meeting logistics, and confidential communications.
Executive Assistant at Dayshape
August 1, 2022 - May 31, 2023EA to the CEO; diary/calendar management, cross-time-zone meeting coordination, board papers preparation/distribution, minutes, travel logistics, and senior-level support.
Executive Assistant at George Bevis
December 1, 2022 - January 1, 2025EA to Owner; diary management, meetings, travel coordination across time zones, and general executive support.
Executive Assistant at Compost Closet
April 1, 2023 - January 31, 2024EA to the CEO; calendar management, meeting coordination across time zones, board materials support as needed.
Executive Assistant at EMCS
July 1, 2023 - PresentEA to MD; broad executive support across multiple projects and time zones.
ESG Team Coordinator (Executive Assistants) at Hollis Global
March 1, 2023 - September 30, 2023Coordinator for the executive team; calendar management, communications, travel logistics, and project coordination.
Executive Assistant at Quantum Switch
July 1, 2023 - February 29, 2024EA to the CEO; diary management, travel planning, board and stakeholder coordination.
Executive Assistant at Sensei Networks
March 1, 2023 - March 31, 2024EA to the CEO; calendar/inbox management, coordination of across-time-zone meetings, and executive support.
EA to the CEO at XCD
November 1, 2022 - August 31, 2023EA to the CEO; diary management, meeting coordination, and document preparation.
EA to the CEO at LSA Glasgow
February 1, 2023 - May 31, 2023EA to the CEO; calendar management and cross-team coordination.
EA to the team at Renexxion
August 1, 2022 - December 31, 2024EA to the team; multi-time-zone coordination and project tracking.
Executive Assistant at Alistair Starling
September 1, 2023 - November 30, 2023EA to European diplomats; calendar and travel coordination.
Executive Assistant at Oxford Cannabinoid Technology
March 1, 2024 - March 31, 2025EA to CEO; diary management, communications, and meeting coordination.
Private Board Member at Serena Lang
October 1, 2024 - PresentSupport to private board member; calendar and document preparation, coordination with executives and external partners.
Business Support / In-house Lawyer Assistant at My Inhouse Lawyer
April 1, 2024 - PresentPA/secretarial support; diary, inbox, travel, and document preparation for legal operations.
Executive Assistant at EMCS (Malta)
April 1, 2024 - PresentEA to executives; cross-border coordination and project support.
Administrative Assistant at MSC SHIPPING - IPSWICH
March 1, 2022 - July 31, 2022Temporary admin support for Merchant haulage team; inbox monitoring and urgent processing.
Business Support Consultant at WYG / Tetra Tech Europe
July 1, 2012 - October 31, 2018Global management and technical consultancy; executive support for Transport Planning; diary management, meetings, travel, and invoicing support.
Executive Assistant at High Point Rendel
March 12, 2012 - July 6, 2012Executive support; extensive diary management across multiple time zones; board minutes and travel logistics.
Senior Personal Assistant at Bouygues UK - PFI Construction Company
May 1, 2008 - March 7, 2012Senior PA to Structural Director and team; diary, travel, meetings, and complex admin across sites.
HR Administrator (Temporary) at Britvic Soft Drinks
January 1, 2008 - May 31, 2008Temporary HR administrator; centralisation of employee files and data retention compliance.
PA/Secretary (Temporary) at Reed Personnel
November 1, 2007 - January 31, 2008Agency PA/secretarial support across multiple departments and clients.
PA/Secretary at Sasol Fuels Research Department
August 1, 2000 - October 31, 2007Coordination of meetings, diary management, international travel, and document preparation.
Executive Assistant to CEO at Dayshape, Edinburgh
August 1, 2022 - May 31, 2023Provided diary and calendar management, prompt email response, meeting coordination across time zones, and production of board papers. Proofread and distributed board agendas; minuted team meetings and maintained project trackers and travel arrangements within budget.
Executive Assistant to Owner at George Bevis, London
December 1, 2022 - January 1, 2025Supported owner with diary, travel coordination across time zones, correspondence handling, and board paper preparation. Managed multi-stakeholder communications and contributed to policy and process improvements.
Executive Assistant to CEO at Compost Closet, London
April 1, 2023 - January 31, 2024Coordinated calendars, meetings, travel, and cross-time-zone logistics; produced and distributed board papers; maintained filing systems and project trackers.
Executive Assistant to MD at EMCS, Germany
July 1, 2023 - PresentExecutive support to MD; diary management, inbox management, travel coordination, and document preparation across Europe.
ESG Team Coordinator (Execs and Team) at Hollis Global
March 1, 2023 - September 30, 2023Coordinated ESG program activities, communications, events, and internal branding support for executives and teams.
Executive Assistant to CEO at Quantum Switch, London
July 1, 2023 - February 29, 2024Diary and calendar management, cross-time-zone travel planning, board paper preparation and minutes; provided project setup and trackers from initiation to invoicing.
Executive Assistant to CEO at Sensei Networks, London
March 1, 2023 - March 31, 2024Managed complex calendars and inboxes, coordinated meetings across time zones, and supported CEO with travel and documentation needs.
EA to Owner at TAC Index, Thailand/London
August 1, 2022 - March 31, 2024Diary management, travel coordination, and correspondence for owner; supported cross-border meetings and communications.
EA to CEO at XCD, Bristol
November 1, 2022 - August 31, 2023Directed diary management, meeting scheduling, and cross-team coordination; maintained board and executive communications.
EA to Team at Renexxion, Ireland
August 1, 2022 - January 1, 2024EA to team with time-zone considerations (EST/PST); supported project trackers and cross-border coordination.
EA to European Diplomats at Alistair Starling
September 1, 2023 - November 30, 2023Executive support to diplomats; schedule coordination, document drafting, travel arrangements and stakeholder liaison.
PA/EA at Oxford Cannabinoid Technology
March 1, 2024 - March 31, 2025Assisted CEO and leadership with calendars, emails, meetings, and travel; supported governance and policy documents.
EA at Purpose Union
January 1, 2025 - July 31, 2025Supported executives with calendar management, communications, and event coordination requiring cross-functional collaboration.
Executive/Business Support at My Inhouse Lawyer
April 1, 2024 - PresentParalegal-style support including calendar, correspondence, document preparation, and file management for legal matters.
EA to Executives at EMCS (Malta)
April 1, 2024 - PresentExecutive assistant duties including calendar and travel coordination for Malta-based executives.
Executive Assistant at HIGH POINT RENDEL Construction Consultants
March 12, 2012 - July 6, 2012Extensive diary management, minutes, reporting and travel arrangements spanning multiple regions; invoicing and client coordination.
Senior Personal Assistant at Bouygues UK - PFI Construction
May 1, 2008 - March 7, 2012Diary management, travel itineraries, expense processing, and coordination across multiple sites; tender/counterparty communications.
Secretary/PA at Reed Personnel
November 1, 2007 - January 31, 2008Administrative and clerical support across multiple agencies; diary, typing and document management.
ESG Team Coordinator at Hollis Global
March 1, 2023 - September 30, 2023Coordinator for the ESG team and executives; supported scheduling and internal communications across the group.
Executive Assistant at TAC Index
August 1, 2022 - March 31, 2024EA to Owner; multi-time-zone scheduling, travel planning, event coordination, and administrative tasks.
Executive Assistant at XCD
November 1, 2022 - August 31, 2023EA to CEO; diary management, board papers, and cross-functional support; left role.
Executive Assistant at LSA Glasgow
February 1, 2023 - May 31, 2023EA to CEO; calendar and correspondence management, board meeting support.
Executive Assistant at Renexxion
August 1, 2022 - December 31, 2024EA to the team; time zone coordination (EST/PST), travel logistics, and general administration.
Executive Assistant at Spirax-Sarco Engineering plc
August 1, 2023 - PresentEA to the Executives; diary management, travel coordination, board material preparation, and cross-functional support.
Private Board Member - Assistant at Serena Lang
October 1, 2024 - PresentBoard support, scheduling, minutes, and correspondence for private board member.
Administrative Assistant at MSC Shipping
March 1, 2022 - July 31, 2022Inbox monitoring; processing urgent emails and facilitating container releases.
HR Administrator at Britvic Soft Drinks
January 1, 2008 - May 31, 2008Centralisation of employee files, data retention, and confidential disposal.
PA/Secretary at Reed Personnel
November 1, 2007 - January 31, 2008Agency assignments across multiple departments; administrative support.
Secretary/PA at Kelly Personnel (Temporary)
April 1, 1999 - July 31, 2000Secretarial and PA duties within property and admin contexts.
Secretary/PA at Precise Personnel
January 1, 1999 - March 31, 2000Property admin and PA duties in a temporary capacity.
Education
Business Diploma (Home correspondence, Havering College), UK at Havering College
January 11, 2030 - January 13, 2026Business and Administration at Havering College
January 11, 2030 - January 13, 2026Lean Organisation Management Techniques at Havering College, UK
January 11, 2030 - January 13, 2026Matriculation (A/O Levels) at South Africa
January 11, 2030 - January 13, 2026NVQ Diploma at South Africa
January 11, 2030 - January 13, 2026Business Management Certificate at Havering College, UK
January 11, 2030 - January 13, 2026Essential IT Skills at UK
January 11, 2030 - January 13, 2026Business and Administration (Refreshers) at Havering College, UK
January 11, 2030 - January 13, 2026Lean Organisation Management Techniques at Havering College, UK
January 11, 2030 - January 13, 2026Matriculation (A/O Levels) at South Africa
January 11, 2030 - January 13, 2026Diploma - NVQ at South Africa (OCR/RSA equivalent)
January 11, 2030 - January 13, 2026Business Management Certificate at Havering College, UK
January 11, 2030 - January 13, 2026Essential IT Skills at UK
January 11, 2030 - January 13, 2026Business and Administration at Havering College, UK
January 11, 2030 - January 13, 2026Lean Organisation Management Techniques at Havering College, UK
January 11, 2030 - January 13, 2026Matriculation at South Africa
January 11, 2030 - January 13, 2026Diploma - NVQ at OCR/RSA
January 11, 2030 - January 13, 2026Business Management Certificate at Havering College, UK
January 11, 2030 - January 13, 2026Essential IT Skills at Havering College, UK
January 11, 2030 - January 13, 2026Business and Administration at Havering College, UK
January 11, 2030 - January 13, 2026Lean Organisation Management Techniques at Havering College, UK
January 11, 2030 - January 13, 2026Qualifications
Matriculation (A/ O Levels) – equivalent
January 11, 2030 - January 13, 2026Diploma - NVQ – Equivalent to OCR/RSA
January 11, 2030 - January 13, 2026Business Management Certificate
January 11, 2030 - January 13, 2026Essential IT Skills
January 11, 2030 - January 13, 2026Lean Organisation Management Techniques
January 11, 2030 - January 13, 2026ISO 9001 Standards – Internal Compliance Training
January 11, 2030 - January 13, 2026Lean Organisation Management Techniques
January 11, 2030 - January 13, 2026NVQ Diploma
January 11, 2030 - January 13, 2026OCR/RSA Business Diploma (equivalent)
January 11, 2030 - January 13, 2026Industry Experience
Professional Services, Media & Entertainment, Travel & Hospitality, Other, Education, Software & Internet, Manufacturing, Telecommunications, Real Estate & Construction
Skills
Experience Level
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Expert
Intermediate
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