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I am an accomplished Administrative Support professional with over 15 years of experience, including more than 5 years supporting C-level executives. I excel at managing complex calendars, coordinating cross-functional projects, and delivering high-quality administrative services in fast-paced environments. I am dedicated to streamlining operations, improving processes, and supporting organizational goals. Known for my problem-solving abilities, attention to detail, and strong interpersonal skills, I thrive in collaborative settings and relish opportunities to contribute to strategic initiatives while supporting senior leaders and teams.…I am an accomplished Administrative Support professional with over 15 years of experience, including more than 5 years supporting C-level executives. I excel at managing complex calendars, coordinating cross-functional projects, and delivering high-quality administrative services in fast-paced environments. I am dedicated to streamlining operations, improving processes, and supporting organizational goals. Known for my problem-solving abilities, attention to detail, and strong interpersonal skills, I thrive in collaborative settings and relish opportunities to contribute to strategic initiatives while supporting senior leaders and teams.

Cecile Chen

Executive Producer, Content Producer, Production Manager, +4

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I am an accomplished Administrative Support professional with over 15 years of experience, including more than 5 years supporting C-level executives. I excel at managing complex calendars, coordinating cross-functional projects, and delivering high-quality administrative services in fast-paced environments. I am dedicated to streamlining operations, improving processes, and supporting organizational goals. Known for my problem-solving abilities, attention to detail, and strong interpersonal skills, I thrive in collaborative settings and relish opportunities to contribute to strategic initiatives while supporting senior leaders and teams.…I am an accomplished Administrative Support professional with over 15 years of experience, including more than 5 years supporting C-level executives. I excel at managing complex calendars, coordinating cross-functional projects, and delivering high-quality administrative services in fast-paced environments. I am dedicated to streamlining operations, improving processes, and supporting organizational goals. Known for my problem-solving abilities, attention to detail, and strong interpersonal skills, I thrive in collaborative settings and relish opportunities to contribute to strategic initiatives while supporting senior leaders and teams.

Available to hire

I am an accomplished Administrative Support professional with over 15 years of experience, including more than 5 years supporting C-level executives. I excel at managing complex calendars, coordinating cross-functional projects, and delivering high-quality administrative services in fast-paced environments. I am dedicated to streamlining operations, improving processes, and supporting organizational goals.

Known for my problem-solving abilities, attention to detail, and strong interpersonal skills, I thrive in collaborative settings and relish opportunities to contribute to strategic initiatives while supporting senior leaders and teams.

Skills

Experience Level

Expert

Expert

Expert

Expert

Expert

Expert

Expert

Expert

Expert

Expert

Intermediate

Language

English

Fluent

Work Experience

Executive Assistant at University Health Network, Medical Imaging and Laboratory Medicine

July 1, 2020 - August 1, 2025

Provided complex administrative support to VP, Clinical & three Directors. Managed extensive Outlook calendars with prioritization and rescheduling as priorities shifted. Attended senior leadership meetings, captured minutes, and followed up on action items to meet deadlines. Coordinated logistics for in-person and virtual meetings (MS Teams/Zoom), prepared agendas and meeting packages, and arranged venues and catering. Supported development of the department’s annual capital plan and liaised with Ontario Health, Ministry leadership, and stakeholders to manage corporate linkages and protocols. Assisted in hiring/onboarding using HR software; supported the department’s financial analyst with purchase orders and invoice processing. Maintained emergency contact lists, prepared expense claims, reconciled corporate cards, and produced communications, charts, and presentations. Performed cross-functional duties and safeguarded confidential information.

Senior Administrative Assistant at University Health Network, President’s Office

January 1, 2014 - June 1, 2020

Provided professional support to the Executive Director, Strategic Developments. Managed the executive calendar, prioritized emails, and coordinated internal and external meetings. Planned and organized meetings and events, including internal senior management sessions and external government engagements (e.g., Ministry of Health, LHIN), handling logistics, invitations, catering, and A/V requirements. Produced complex documents using advanced MS Office tools, including spreadsheets and presentations; drafted and analyzed cost centre budgets, monitored expenses, and prepared forecasts. Developed and maintained electronic and paper filing systems and conducted information gathering to support decision-making. Assisted in recruitment using HR software.

Executive Assistant at Capgemini

September 1, 2011 - January 31, 2014

Provided administrative support to VP, Infrastructure Services. Managed Senior VP, VP, and Director calendars; prepared and distributed meeting agendas, materials, and minutes. Collected and analyzed information for reports and presentations; tracked time records and supported payroll for temporary staff and contractors. Maintained employee files and processed paperwork for new hires. Prepared purchase orders and monitored supplier relations and office supplies. Coordinated annual United Way activities and assisted in budgeting and approvals. Executed cross-functional tasks as needed.

Executive Officer at BASF Auxiliary Chemicals Co., Ltd.

September 1, 2005 - August 31, 2011

Provided full-spectrum executive support to Director and three Senior Managers. Handled travel arrangements, expense claims, calendar management, visa/work permit extensions, and residency permits. Organized large admin projects (renovation, relocation, and new R&D building setup). Sourced non-production vendors and negotiated internal admin contracts. Coordinated meetings (R&D global yearly meetings, regional conference calls) and large divisional events, including venue arrangements and travel logistics. Managed lab technicians’ OT data input, annual leave, and training via SAP. Interacted with Global Development and Regional HQ, gathered market data to support innovation opportunities, and monitored innovation budgets and cost reporting. Assisted in internal control procedures.

Executive Assistant at University Health Network

July 1, 2020 - August 1, 2025

Provided complex administrative support to VP, Clinical & 3 Directors. Managed extensive Outlook calendars, rescheduling meetings as priorities shifted; attended senior leadership meetings, captured minutes, and tracked action items to deadlines. Coordinated meetings and logistics (in-person and virtual via MS Teams/Zoom), prepared agendas and packages, arranged rooms and catering. Supported annual capital plan development, liaised with Ontario Health and Ministry leadership, and assisted in HR onboarding and procurement functions. Maintained emergency contact lists, processed expense claims, reconciled corporate cards, and produced communications and reports (Word/Excel/PowerPoint).

Senior Administrative Assistant at University Health Network

January 1, 2014 - June 1, 2020

Provided professional support to Executive Director, Strategic Developments, and President’s Office. Managed executive calendar, resolved conflicts, coordinated senior management meetings and external meetings with government agencies, and organized logistics for internal and external events. Used advanced Office tools to produce complex documents, spreadsheets, charts, and presentations. Drafted cost centre budgets, analyzed expenses, identified variances, and implemented remedial actions. Developed filing systems and supported recruitment using HR software.