I am Filipa Matos da Silva, a results-driven Executive Administrative Assistant and Digital Project Manager with 10+ years of experience in administrative management, executive support, and project coordination in international and fully remote environments. I specialize in problem-solving, building efficient systems, and structuring operations to boost productivity and ROI. I support CEOs, entrepreneurs and remote teams in organizing business operations, automating tasks, and optimizing processes. I've collaborated with real estate investment firms, web services, online brands and management consultancies, coordinating teams, deadlines, and deliverables in multicultural settings. I bring strategic thinking, meticulous attention to detail, and strong organizational skills, acting as the right hand of busy leaders by anticipating needs and delivering practical, clear, and professional solutions. I am trilingual (Portuguese, English, Spanish) and adapt easily to multicultural, remote environments.

Filipa Matos da Silva

I am Filipa Matos da Silva, a results-driven Executive Administrative Assistant and Digital Project Manager with 10+ years of experience in administrative management, executive support, and project coordination in international and fully remote environments. I specialize in problem-solving, building efficient systems, and structuring operations to boost productivity and ROI. I support CEOs, entrepreneurs and remote teams in organizing business operations, automating tasks, and optimizing processes. I've collaborated with real estate investment firms, web services, online brands and management consultancies, coordinating teams, deadlines, and deliverables in multicultural settings. I bring strategic thinking, meticulous attention to detail, and strong organizational skills, acting as the right hand of busy leaders by anticipating needs and delivering practical, clear, and professional solutions. I am trilingual (Portuguese, English, Spanish) and adapt easily to multicultural, remote environments.

Available to hire

I am Filipa Matos da Silva, a results-driven Executive Administrative Assistant and Digital Project Manager with 10+ years of experience in administrative management, executive support, and project coordination in international and fully remote environments. I specialize in problem-solving, building efficient systems, and structuring operations to boost productivity and ROI. I support CEOs, entrepreneurs and remote teams in organizing business operations, automating tasks, and optimizing processes.

I’ve collaborated with real estate investment firms, web services, online brands and management consultancies, coordinating teams, deadlines, and deliverables in multicultural settings. I bring strategic thinking, meticulous attention to detail, and strong organizational skills, acting as the right hand of busy leaders by anticipating needs and delivering practical, clear, and professional solutions. I am trilingual (Portuguese, English, Spanish) and adapt easily to multicultural, remote environments.

See more

Experience Level

Expert
Expert
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate

Language

Portuguese
Fluent
English
Fluent
Spanish; Castilian
Fluent
French
Beginner

Work Experience

Executive Assistant to Chief Executive Officer at Vistage Portugal
January 1, 2025 - Present
Executive calendar and agenda management, meetings and strategic stakeholder communication; complete administration: documentation, correspondence, corporate files and compliance; Financial management: expense processing, budget control and reporting; Customer support: multichannel communication, administrative issue resolution; Corporate event coordination and executive travel (bookings, logistics, itineraries); Ensuring operational efficiency and continuity of administrative processes
Executive Assistant at Heiko Schmidt (Freelancer)
August 1, 2022 - Present
Complete executive assistance to CEO, priority agenda management; International project coordination across multiple departments; Administrative -financial support and corporate documentation management; High -level communication with clients and strategic stakeholders; Implementation of organization systems and process automation; Meeting management, follow-ups and action documentation
Project Manager at Value Invest (Real Estate Investment)
July 1, 2024 - January 1, 2025
Management of real estate investment projects in strategic environment; Coordination of teams and stakeholders in residential and commercial developments; Management of deadlines, resources and deliverables with focus on quality and ROI; Documentation, reporting and communication with partners and co-investors; Support in investment opportunity analysis and portfolio management
Project Manager at Salterra Complete Web Services
January 1, 2023 - January 1, 2025
Coordination of web, e-commerce and digital marketing projects for international clients; Management of multidisciplinary teams, deadlines and deliverables; Optimization of workflows and implementation of administrative processes; Client communication, ensuring alignment of expectations and quality; Support in creation and optimization of digital marketing campaigns
Web Positioning Analyst at Amazing Brands
December 1, 2021 - September 1, 2022
Web positioning analysis and SEO for online brands; Market research and competitor analysis; Strategic recommendations for digital optimization; Support in implementing online visibility strategies
Virtual Office Assistant at BenKebab
November 1, 2021 - September 1, 2022
General administrative assistance, email and calendar management; Automation of operational processes; Client communication and task coordination; Support in managing online platforms and CRM systems
Editor at Klaque
October 1, 2021 - September 1, 2022
Content editing and copywriting for digital platforms; Communication management and publications; Creation and optimization of social media content
Hospitality and Management Experience at Various (Hospitality)
January 1, 2010 - March 1, 2019
9+ years of experience in tourist areas of southern Spain and Portuguese coast; Team management in restaurants, hotels and nightclubs with international clientele; Professional Bartending course (Certified); Coordination of social events, reservations and VIP service; Development of skills in customer relationship, people management and conflict resolution

Education

Bachelor's Degree in Social Communication / Media Studies at Instituto Politécnico de Tomar
January 1, 2010 - January 1, 2013
Secondary Education at Portugal / Spain
January 11, 2030 - January 14, 2026

Qualifications

Professional Bartending Certification
January 11, 2030 - January 14, 2026
VA Coach – Executive Support Specialization
January 11, 2030 - January 14, 2026

Industry Experience

Real Estate & Construction, Software & Internet, Media & Entertainment, Travel & Hospitality, Professional Services, Other

Experience Level

Expert
Expert
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate
Intermediate

Hire a Project Manager

We have the best project manager experts on Twine. Hire a project manager today.