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Hi, I’m Alexandra Spychalska, a detail-oriented Executive Assistant with 7+ years of progressive administrative and operations experience supporting C-suite leaders in fast-moving tech environments. I’m known for anticipating executive needs, solving problems before they surface, and keeping complex operations running smoothly. I manage multi-timezone calendars, coordinate cross-functional teams, and act as a trusted liaison between leadership and stakeholders. I bring strong written and verbal communication, expertise in document creation, event planning, travel logistics, and process optimization, and I regularly apply AI tools like Claude, ChatGPT, and Gemini to increase efficiency while maintaining discretion with confidential information.…Hi, I’m Alexandra Spychalska, a detail-oriented Executive Assistant with 7+ years of progressive administrative and operations experience supporting C-suite leaders in fast-moving tech environments. I’m known for anticipating executive needs, solving problems before they surface, and keeping complex operations running smoothly. I manage multi-timezone calendars, coordinate cross-functional teams, and act as a trusted liaison between leadership and stakeholders. I bring strong written and verbal communication, expertise in document creation, event planning, travel logistics, and process optimization, and I regularly apply AI tools like Claude, ChatGPT, and Gemini to increase efficiency while maintaining discretion with confidential information.

Alexandra Spychalska

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Hi, I’m Alexandra Spychalska, a detail-oriented Executive Assistant with 7+ years of progressive administrative and operations experience supporting C-suite leaders in fast-moving tech environments. I’m known for anticipating executive needs, solving problems before they surface, and keeping complex operations running smoothly. I manage multi-timezone calendars, coordinate cross-functional teams, and act as a trusted liaison between leadership and stakeholders. I bring strong written and verbal communication, expertise in document creation, event planning, travel logistics, and process optimization, and I regularly apply AI tools like Claude, ChatGPT, and Gemini to increase efficiency while maintaining discretion with confidential information.…Hi, I’m Alexandra Spychalska, a detail-oriented Executive Assistant with 7+ years of progressive administrative and operations experience supporting C-suite leaders in fast-moving tech environments. I’m known for anticipating executive needs, solving problems before they surface, and keeping complex operations running smoothly. I manage multi-timezone calendars, coordinate cross-functional teams, and act as a trusted liaison between leadership and stakeholders. I bring strong written and verbal communication, expertise in document creation, event planning, travel logistics, and process optimization, and I regularly apply AI tools like Claude, ChatGPT, and Gemini to increase efficiency while maintaining discretion with confidential information.

Available to hire

Hi, I’m Alexandra Spychalska, a detail-oriented Executive Assistant with 7+ years of progressive administrative and operations experience supporting C-suite leaders in fast-moving tech environments. I’m known for anticipating executive needs, solving problems before they surface, and keeping complex operations running smoothly.

I manage multi-timezone calendars, coordinate cross-functional teams, and act as a trusted liaison between leadership and stakeholders. I bring strong written and verbal communication, expertise in document creation, event planning, travel logistics, and process optimization, and I regularly apply AI tools like Claude, ChatGPT, and Gemini to increase efficiency while maintaining discretion with confidential information.

Skills

Experience Level

Expert

Expert

Expert

Expert

Expert

Expert

Expert

Intermediate

Language

English

Fluent

French

Fluent

Polish

Fluent

Work Experience

Executive Assistant at Dibbly Inc. / The Urban Writers

January 1, 2022 - Present

Manage the CEO's full calendar across multiple time zones, book and confirm meetings, and coordinate internal and external meetings to prevent scheduling conflicts. Serve as the primary liaison between the CEO and all departments, streamline communication, and ensure timely follow-through on action items and deliverables. Oversee executive email communications, draft responses, and flag time-sensitive items. Prepare agendas, briefing documents, and meeting minutes, translating leadership intent into clear outcomes and documented next steps. Draft and edit internal communications, presentations, and correspondence, matching tone to the audience. Conduct in-depth research on new products/services and industry trends to support executive decision-making and strategic planning. Track KPIs and maintain detailed expense reports, providing up-to-date operational insights. Coordinate domestic and international travel logistics, including flights, accommodations, and expense reconciliation. Man

Lead QA Tester at Dibbly Inc. / The Urban Writers

March 1, 2019 - Present

Act as the central coordination point between engineering, product, and leadership teams; gather requirements and create detailed tickets before development begins. Lead weekly stand-ups and cross-functional synchs to maintain momentum across teams. Collaborate with the CEO and engineering teams on time-sensitive deployments, providing real-time communication during critical releases. Author technical documentation and process flow charts, coordinating with designers in Figma to ensure accuracy of specifications. Hands-on testing and validation of AI-powered products including writing tools, image generators, and agentic chat systems, evaluating prompt accuracy, edge cases, and fallback behavior.

Project Manager at Dibbly Inc. / The Urban Writers

September 1, 2019 - March 1, 2021

Led projects from initiation to completion, coordinating writers, editors, designers, illustrators, and narrators throughout the project lifecycle. Served as the primary client contact for project inquiries, delivering timely updates and professionally managing expectations. Designed and implemented training materials and processes to improve team efficiency and project outcomes.

Communications Coordinator at Canada Revenue Agency

May 1, 2018 - April 1, 2019

Reviewed and evaluated bilingual communications materials for the Appeals IT Solutions Team, ensuring accuracy and consistency across English and French. Attended strategic meetings with senior managers, documenting meeting minutes and distributing action items. Provided research, writing, and planning support to the Director, contributing to internal and external communications. Developed promotional content for internal and external events, enhancing organizational visibility and engagement.