ITC - Freelance Associate Producer

Assistant Producer is needed in New York, United States.

Client: ITC

Location: New York, NY

Contract: Full Time

Job Description:

The Associate Producer will work on a team dedicated to overseeing projects and managing client relationships. This person must be organized, self-motivated, and able to think creatively and quickly. The ability to work as part of a team is also critical for this position.

Duties:

• Managing and executing events, projects, campaigns, and partnerships on behalf of clients.
• Planning and managing the execution of multi-channel projects that include live events, video production, and social and digital events.
• Scheduling coordination and communication between team members across in-house departments and outside organizations/consultants/vendors.
• Working with all members of the assigned project team to estimate costs and timing related to project research, strategy, design, implementation, measurement, etc.
• Coordinating operational/logistical needs for internal, external, and client meetings and presentations.
• Creating and maintaining project documentation including timelines, production schedules, status reports, agendas, meeting notes, run of show, etc.
• Participation in brainstorms, team, and client meetings and briefings.
• Researching, sourcing, and securing vendors/partners/permits as well as negotiating contracts and pay terms.
• Tracking project status and progress, setting up meetings and sending meeting follow-ups.
• Developing, managing status, and tracking event budgets.
• Working on-site to ensure the seamless execution of every event.
• Managing client needs and expectations.
• Building upon and strengthening client relationships.

Ideal Candidate:

• Thrives and is successful in a fast-paced environment.
• Is a self-starter, able to work independently and as part of a team.
• Has experience managing clients and expectations directly.
• Is a proactive, thoughtful, and strategic planner and thinker.
• Has excellent prioritization skills and the ability to change/shift focus with ease.
• Has experience working with clients in the travel, hospitality, sports, and entertainment industries.
• Has experience preparing, explaining, and managing detailed budgets.
• Is passionate about what they do and loves to learn.
• Is excited by the opportunity to wear multiple hats.
• Has a broad network of contacts in the event production, video/digital, social, hospitality, and entertainment industries/fields.

Requirements:

• A minimum of 3 years in production in experiential marketing/live events and an ability to independently manage small to medium-sized projects.
• Client-facing role within an agency environment.
• Project work that included live events, videos, and social tactics/executions.
• Excellent written, presentation, and communication skills.
• Has worked as part of a client/project team.
• Budget Management: Ability to create and manage complex project budgets.
• In-office and onsite event management experience.
• A proven track record of executing successful productions.
• Flexibility, a smile, and a love of dogs!