I’m Phyllis McGlasson, an experienced Event Producer and Administrative Professional with over 20 years of hands-on expertise in project management, vendor relations, and client support. I excel at coordinating complex events and keeping schedules on track in fast-paced environments, partnering with clients, venues, and teams to deliver polished experiences. Throughout my career I’ve supported senior staff and clients across nonprofit, entertainment, and corporate sectors, handling meetings, communications, and every logistical detail from venue liaison to sponsorship coordination and stage productions. I’m known for my strong organizational skills, attention to detail, and problem-solving mindset, and I’m passionate about creating memorable events that exceed expectations.…

Phyllis McGlasson

I’m Phyllis McGlasson, an experienced Event Producer and Administrative Professional with over 20 years of hands-on expertise in project management, vendor relations, and client support. I excel at coordinating complex events and keeping schedules on track in fast-paced environments, partnering with clients, venues, and teams to deliver polished experiences. Throughout my career I’ve supported senior staff and clients across nonprofit, entertainment, and corporate sectors, handling meetings, communications, and every logistical detail from venue liaison to sponsorship coordination and stage productions. I’m known for my strong organizational skills, attention to detail, and problem-solving mindset, and I’m passionate about creating memorable events that exceed expectations.…

Available to hire

I’m Phyllis McGlasson, an experienced Event Producer and Administrative Professional with over 20 years of hands-on expertise in project management, vendor relations, and client support. I excel at coordinating complex events and keeping schedules on track in fast-paced environments, partnering with clients, venues, and teams to deliver polished experiences.

Throughout my career I’ve supported senior staff and clients across nonprofit, entertainment, and corporate sectors, handling meetings, communications, and every logistical detail from venue liaison to sponsorship coordination and stage productions. I’m known for my strong organizational skills, attention to detail, and problem-solving mindset, and I’m passionate about creating memorable events that exceed expectations.

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Language

English
Fluent

Work Experience

Special Events Producer/Consultant at PM Special Events
June 1, 1993 - Present
Develop and manage all aspects of each event relative to the client’s needs; coordinate productions focusing on stage, sound, lighting, music selection, and multimedia; work directly with venues; coordinate sponsorships and in-kind goods; arrange hotel and travel; book entertainment and speakers; hire models and staff; manage rehearsals and create visual displays.
Event Director/Marketing/Public Relations at Dan Ashley’s Rock The CASA
November 1, 2014 - Present
Collaborate with Dan Ashley from concept to execution; facilitate fundraising transactions; coordinate ads with Diablo Magazine and iHeart Media; lead day-of logistics; oversee VIP reception and merchandise sales; manage talent coordination, road logistics, and volunteer coordination for philanthropic awards.
Consultant - Event Production Director (Contract) at East Bay Area Chapter Links, Inc.
July 1, 1998 - December 1, 2025
Serve as Production Director and hotel staff liaison; coordinate stage, sound, lighting, and multimedia; craft show-flow, call live shows with AV team, and co-produce post-event DVD/MP4 documentaries; manage production budgets, venue contracts, and on-site troubleshooting; attend meetings and end-of-event debriefings.
Event Producer/Marketing/PR at Sinkler Miller Medical Association
February 1, 2019 - September 1, 2023
Direct collaboration with President and board; secure event sites; oversee venue logistics, menu, decor, and staffing; coordinate photography and branding collateral; work with Diablo Magazine and iHeart Media for sponsorships and on-air mentions; coordinate program layout with a graphic designer; manage swag and wine donations; conduct post-event debriefings.
Fashion Show Event Chair and Sponsor Support - Contract at Wine, Women and Shoes (National Organization)
July 1, 2013 - May 1, 2018
Fashion show producer and chair; secure sponsors to raise funds for Pleasant Hill Parks and Recreation and Hospice of the East Bay; hire and book models; coordinate fittings and fashions with stores and designers; manage hair/makeup, photography, videography, lighting, and footwork; drive social media buzz and media coverage; participate in planning meetings and oversee tasks.
Event Consultant (Contract) at Challenge Day, Concord, CA
November 1, 2012 - December 1, 2013
Lead liaison to venue, third-party vendors, and sponsorship partners for anniversary events; manage publications/ads and radio tie-ins; book entertainment and emcee; coordinate catering and logistics; guide auction committees and donor grants; target fundraising of approximately $150k; provide media content for advertising.
Event Consultant and Concert Series Producer (Contract) at The Ruth Bancroft Garden, Walnut Creek, CA
January 1, 2011 - November 1, 2015
Produced fundraising galas generating over $200k in 2011-2012; negotiate contracts with vendors and entertainers; manage sponsorships valued over $50k with ABC7, Diablo Magazine, Renaissance Club Sport, and local venues; coordinate marketing, publicity, and ticket sales; supervise staff and volunteers; coordinate speakers and travel.
Marketing Consultant & Client Management (Contract) at Diamond Life LLC
July 1, 2010 - January 1, 2011
Helped launch authors' books and beauty products; coordinate meetings and travel; collaborate with web designer to promote brand via social media and press releases; negotiate PR contracts and literary agent pitches; organize outreach to publishing houses.
Office Support and Research Analyst at Montague DeRose and Associates LLC
January 1, 2006 - April 1, 2010
Administrative support for senior staff; manage client billing and onboarding; liaison to property management; coordinate webinars and campus recruiting; provide onboarding protocol and market research analyses for senior management.
Event Committee Chair and Venue Liaison (Volunteer) at LLNFF Golf Tournament
October 1, 2003 - May 1, 2006
Coordinate event logistics and venue liaison; manage 144 luncheon attendees and 50+ volunteers; oversee registration, menu, décor, AV, silent/live auctions, and budget; provide post-event financial debrief.
Event Coordinator/Co-Producer, Independent Contractor at Image Development Services
September 1, 1989 - September 1, 2005
Coordinate fashion shows and special events; hire models, speakers, and celebrity appearances; collaborate with designers and boutiques on set design, music, and entertainment; oversee vendors and logistics; present annual collections and travel for events.

Education

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Qualifications

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Industry Experience

Media & Entertainment, Non-Profit Organization, Professional Services, Financial Services