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I am an experienced Executive Assistant and Chief of Staff, supporting C-level leaders in fast-paced, international environments. I excel at calendar management, project coordination, stakeholder communication, and proactive problem solving. I am highly organized, discreet, and focused on delivering reliable operations and professional partnerships. I bring a collaborative mindset, budgeting and event management experience, and a hands-on approach to drive efficiency and execute complex programs from concept to completion.…I am an experienced Executive Assistant and Chief of Staff, supporting C-level leaders in fast-paced, international environments. I excel at calendar management, project coordination, stakeholder communication, and proactive problem solving. I am highly organized, discreet, and focused on delivering reliable operations and professional partnerships. I bring a collaborative mindset, budgeting and event management experience, and a hands-on approach to drive efficiency and execute complex programs from concept to completion.

Kim Stahlberg

Project Manager, Production Manager, Executive Producer, +2

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I am an experienced Executive Assistant and Chief of Staff, supporting C-level leaders in fast-paced, international environments. I excel at calendar management, project coordination, stakeholder communication, and proactive problem solving. I am highly organized, discreet, and focused on delivering reliable operations and professional partnerships. I bring a collaborative mindset, budgeting and event management experience, and a hands-on approach to drive efficiency and execute complex programs from concept to completion.…I am an experienced Executive Assistant and Chief of Staff, supporting C-level leaders in fast-paced, international environments. I excel at calendar management, project coordination, stakeholder communication, and proactive problem solving. I am highly organized, discreet, and focused on delivering reliable operations and professional partnerships. I bring a collaborative mindset, budgeting and event management experience, and a hands-on approach to drive efficiency and execute complex programs from concept to completion.

Available to hire

I am an experienced Executive Assistant and Chief of Staff, supporting C-level leaders in fast-paced, international environments. I excel at calendar management, project coordination, stakeholder communication, and proactive problem solving. I am highly organized, discreet, and focused on delivering reliable operations and professional partnerships.

I bring a collaborative mindset, budgeting and event management experience, and a hands-on approach to drive efficiency and execute complex programs from concept to completion.

Skills

Experience Level

Expert

Expert

Expert

Expert

Expert

Expert

Expert

Expert

Expert

Intermediate

Language

German

Fluent

English

Advanced

French

Intermediate

Spanish; Castilian

Beginner

Work Experience

Strategic Operations & Project Coordination (Self-employed) at Self-employed

November 1, 2024 - Present

Management and coordination of multiple projects and partnerships, including scheduling, stakeholder communication, and execution. End-to-end organization of campaigns and collaborations (timelines, deliverables, contracts). Budget tracking and coordination of external partners. Planning and execution of events, including logistics, guest coordination, and communication. Central point of contact for partners and external stakeholders, ensuring smooth and professional communication, guest management, and internal communication.

Chief of Staff / Marketing Lead / Assistant to C-Level at Model Holding AG, Weinfelden

February 1, 2019 - November 1, 2024

Acting as key interface between C-level executives, internal departments, and international stakeholders. Proactive calendar management and coordination of meetings, travel, and executive priorities. Preparation of presentations, reports, and decision-making documents for senior leadership. Project coordination across departments, including timeline tracking and follow-up on action items. Organization of internal and external events. Coordination of external partners, agencies, and stakeholders. Support in strategic & operational initiatives at executive level.

Assistant to Head of Sales at Model Holding AG

January 1, 2017 - February 1, 2019

Prepared and managed sales offers and quotations for national and international clients. Created and analyzed sales and revenue reports to support strategic decision-making.

Order Manager at Model Holding AG

March 1, 2014 - January 1, 2017

Managed customer orders from entry to delivery, ensuring timely and accurate fulfillment.

After-Sales & Accounting at Strahm Textile Systems AG, Lengwil

October 1, 2013 - February 1, 2014

After-Sales & Accounting responsibilities, supporting order processing, customer service, and financial administration.

Sales & Accounting at BTS Bögli Trading & Selling, Bülach

September 1, 2013 - September 1, 2013

Sales & Accounting tasks including sales documentation, invoicing, and client communications.